Accounts Receivable Clerk

Accounts Receivable Clerk

Job Description:

We are seeking an experienced Accounts Receivable Clerk to join our team. The ideal candidate will have a minimum of 5 years of hands-on experience with QuickBooks and a strong background in creating invoices. As an integral part of our finance department, the Accounts Receivable Clerk will be responsible for managing the invoicing process efficiently and accurately.

Responsibilities:

1. Invoice Creation: Utilize QuickBooks to generate accurate and timely invoices for goods and services rendered to clients.
2. Client Communication: Communicate effectively with clients regarding invoicing inquiries, ensuring prompt resolution of any discrepancies or issues.
3. Payment Processing: Record and track incoming payments, apply payments to appropriate accounts, and reconcile discrepancies as necessary.
4. Accounts Reconciliation: Reconcile accounts receivable ledger to ensure accuracy and completeness of financial data.
5. Collections Management: Assist in collections efforts by following up with clients on outstanding invoices and maintaining organized records of collection activities.
6. Reporting: Generate regular reports on accounts receivable status, aging analysis, and cash flow projections for management review.
7. Documentation: Maintain organized and up-to-date documentation of invoicing and payment records for audit and reporting purposes.
8. Process Improvement: Identify opportunities for process improvements in the accounts receivable function and implement best practices to enhance efficiency and accuracy.
9. Collaboration: Collaborate with other departments such as sales, customer service, and finance to ensure seamless operations and customer satisfaction.
10. Adherence to Policies: Adhere to company policies, procedures, and accounting standards to maintain compliance and integrity in financial operations.

Requirements:

1. Education: A high school diploma or equivalent qualification is required. A degree in accounting, finance, or related field is preferred but not mandatory.
2. Experience: Minimum of 5 years of experience working in accounts receivable, with a proven track record of creating invoices and managing receivables. Experience with QuickBooks is essential.
3. Proficiency: Advanced proficiency in QuickBooks is mandatory. Proficiency in Microsoft Excel and other accounting software is a plus.
4. Attention to Detail: Strong attention to detail and accuracy in data entry and record-keeping is essential.
5. Communication Skills: Excellent verbal and written communication skills, with the ability to effectively communicate with clients and colleagues.
6. Organizational Skills: Strong organizational skills with the ability to prioritize tasks, manage time efficiently, and meet deadlines in a fast-paced environment.
7. Analytical Skills: Basic analytical and problem-solving skills to reconcile accounts and resolve discrepancies.
8. Team Player: Ability to work independently as well as collaboratively within a team environment.
9. Integrity: High level of integrity and ethical standards, with a commitment to maintaining confidentiality of financial information.
10. Adaptability: Willingness to adapt to changes in procedures, software, and workload as necessary.

Preferred Qualifications:

• Certification in QuickBooks or relevant accounting software.
• Experience in a similar role within the industry.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management may revise the job description as needed.

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