Procurement and Documents Specialist

 
 
Did you know that our client has impacted the lives of thousands of people around the world through cutting-edge advancements in translational research, biomedical informatics, and data science applications? 

Join their vibrant team at the National Institutes of Health (NIH) supporting the National Institute of Allergy and Infectious Diseases (NIAID) located in Hamilton, MT.

With experts in biomedical science, software engineering, and program management, the company focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries.

They work with  top research organizations and facilities in the country, including multiple institutes at the National Institutes of Health (NIH).

 

Role: Procurement and Documents Specialist

Location: 903 South 4th Street Hamilton, MT 59840

Objective: Provide services and deliverables through performance of support services.
 

Requirements

• Associate's - High school diploma or equivalent.
• Minimum of three (3) years of related experience.
• Previous experience at NIH or similar company is a PLUS

 

Benefits We Offer:

• 100% Medical, Dental & Vision Coverage for Employees
• Paid Time Off and Paid Holidays
• 401K match up to 5%
• Educational Benefits for Career Growth
• Employee Referral Bonus
• Flexible Spending Accounts:
• Healthcare (FSA)
• Parking Reimbursement Account (PRK)
• Dependent Care Assistant Program (DCAP)
• Transportation Reimbursement Account (TRN)

 

Responsibilities 

Priorities 

1. Ensure the resolution of unpaid invoices by researching missing and incomplete orders 
2. Maintain invoice work logs 
3. Prepare weekly status reports of paid and unpaid invoice

 
Work details 

• Contact receiving officials to expedite receiving in NBS systems
• Validate quantities on orders with Requestors and Vendors
• Maintain constant communication written oral with AMOB Purchasing Agents, Office of Financial
• Management personnel, Institute Receiving Officials and Vendors
• Research, distribute and file packing slips of orders that have been placed by AMOB purchasing agents as they come in
• Provide support with other tasks to Purchasing Agents and Team Leaders of the Acquisition Branch as requested
• Update the Receiving Officials list
• Process incoming and outgoing procurement mail, route, log, and track all incoming and outgoingAMOB documents
• Prepare a variety of acquisition documents in final form, including Statements of Work, Synopses,
• Determination and Findings, and Buy America Waivers using Microsoft Word
• Organize data on procurements, vendors, and government customers
• Perform quality assurance on data related to procurements
• Make recommendations for improving record keeping, data tracking and data utilization
• Reconcile invoices
• Edit and format procurement documents, correspondence and memos
• Provide task support and complete special projects for AMOB Acquisitions Management andOperations Branch

Deliverables

• Work products and documents related to organizing data on procurements, vendors, and government customers. - Ad-Hoc
• Work products and documents related to editing and formatting procurement documents, correspondence and memos. - Ad-Hoc
• Work products and documents related to providing task support and completing special projects for AMOB. - Ad-Hoc
• Work products and documents related to resolving unpaid invoices, researching missing and incomplete orders, validating quantities of orders placed. - Ad-Hoc
• Work products and documents related to maintaining order and invoice work logs and preparing weekly status reports. - Ad-Hoc
• Work products and documents related to maintaining constant communication written oral with the Office of Acquisitions, Office of Financial Management, Institute Receiving Officials and Vendors.

 

Apply, send your information and resume as soon as you can.

A recruiter will reach out to you to talk about the process.

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individual’s assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.

We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment-based age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

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