Finance and Human Resources Coordinator

POSITION SUMMARY

The Cincinnati Art Museum is seeking an experienced and highly organized Finance and Human Resources Coordinator to join our team. The Finance and Human Resources (HR) Coordinator provides full administrative support to the Chief Financial Officer and Director of Human Resources.

The successful candidate will be responsible for providing administrative support to the Chief Financial Officer and Human Resources team, managing new hire entry and digital file maintenance, and ensuring compliance with company policies and procedures. The ideal candidate will have a strong attention to detail, excellent communication skills, strong problem-solving skills, and the ability to work independently with minimal supervision.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Finance: (50%)

• Performs a variety of administrative duties including writing correspondence, picking up/opening mail, answering telephones, and taking messages, filing, copying, and ordering/maintaining office supplies.
• Organize and send meeting documents for the Finance Committee and Investment Committee.
• Record and prepare minutes for the Finance Committee and Investment Committee.
• Schedule meetings and manage the CFO’s calendar. And make travel arrangements for conferences as needed.
• Mail accounts payable checks (weekly).
• Enter vendors in the accounts payable system for all departments. Complete credit applications as needed.
• Serve as backup/double count for weekly cash banks, petty cash, and donation boxes.
• Assist with audit preparations (annually).

Human Resources (HR): (40%)

• Process new hire and employee admin functions into payroll and HRIS system.
• Maintain new hire paperwork and employee files in digital, cloud-based system.
• Process request to hires and post job openings on job boards.
• Assist with admin functions for board and staff committees associated with HR including Professional Advancement, DEIA, and AMPED.

Administrative (10%)

• Manage departmental budgets for Finance and Human Resources departments.
• Assist in the mail room on an as-needed basis.
• Perform assigned special projects.
• Handle gift certificate requests and subsequent journal entry.
• Other duties and project-based work as assigned.

MINIMUM REQUIREMENTS

• Bachelor’s degree with one (1) year experience; -OR- associate degree with two (2) years’ experience; -OR- five (5) years’ experience. Experience must be in administrative function, bookkeeping and some human resources experience.
• Previous accounting and human resources field experience (2 years or more) highly preferred.
• A proven ability to work successfully with others to achieve objectives.
• Must possess excellent written and oral communication skills and a good working knowledge of Microsoft Office suite, and other relevant computer programs.
• Must possess the ability to proofread and write documents, effectively present information, respond to issues with sensitivity and in a discreet manner, and work well in a busy office.
• Excellent organizational ability demonstrated in meeting deadlines, setting priorities, maintaining accuracy in details and working in a cooperative and self-directed manner are also critical.
• Cooperates in a teamwork fashion with all co-workers to accomplish goals.
• Demonstrates respect and dignity to co-workers and visitors.
• Provides excellence in service and always portrays a positive and professional image of the Art Museum.
• Maintains confidentiality.
• Follows the Art Museum’s protocols, procedures, rules and policies.