Community Coordinator

With a purpose to make tomorrow a little bit better than today for each other, our customers, and our communities, Lube-Tech provides an environment where you can love what you do and display your true potential.

What you will enjoy by being a part of a 2024 USA Great Place to Work certified company:

A position that is: Salary, Full time, Mon-Fri

With top-tier benefits starting DAY ONE including:

• Medical Plan options, including fertility coverage and free mental health and telehealth coverage
• Dental, and Vision Insurance
• FSA/HSA options
• Paid parental leave
• Company-provided short-term disability, long-term disability and life insurance
• Supplemental Insurances, including accident, critical illness, hospital, and supplemental life insurance
• 401(k) with a generous company match
• Free virtual exercise therapy and health coaching
• Pet Insurance Benefits
• Tuition reimbursement
• 21 Paid Days Off
• 7 Paid Holidays
• Profit Sharing accelerated by YOUR performance

Exclusive role benefits:

• Short-term Incentive Plan (STIP)
• Dress For Your Day (casual dress environment)
• Work Your Way (hybrid work) - Three days on site with anchor day on Wednesdays
• Company phone provided
• Company computer provided
• Career advancement opportunities

HOW YOU WILL CONTRIBUTE TO OUR TEAM (Overview & Key Responsibilities):

Fostering strong connections both within our team and with our community partners is fundamental to our purpose: to make tomorrow a little better than today. We are seeking a proactive individual to coordinate our community engagement efforts and support our people and culture initiatives. This role involves organizing and overseeing company events and processes aimed at fostering engagement, providing support for our philanthropic and people and culture initiatives, and fostering our philanthropic partnerships. If you are passionate about building meaningful relationships and making a positive impact, we want to hear from you.

• Manage the planning and execution of events from start to finish, including being the project planner, onsite contact, and communication.
• Execute and lead projects and initiatives to support the short and long-term strategic plans for the Bame Foundation and the Community & Well-being department.
• Develop and maintain a detailed playbook outlining key elements of short and long-term strategic plans, ensuring comprehensive guidance for implementation.
• Create targeted communication plans for events, identifying channels and audiences to optimize outreach effectiveness.
• Coordinate event scheduling and create calendar holds for upcoming events in a timely manner to ensuring seamless planning.
• Input and manage project performance data in Smartsheet for effective project management.
• Create and manage various sign-up sites to facilitate event participation.
• Develop and maintain tracking tool for participation of events, nonprofits information.
• Maintain event budgets to ensure financial accountability.
• Oversee the ordering and distribution of merchandise for events and campaigns, coordinating with vendors as needed.
• Develop and manage the annual event calendar, highlighting major events and milestones for efficient planning and execution.
• Collaborate with philanthropic partners to organize volunteer opportunities, effectively communicating them to the team to encourage participation.
• Offer support in managing donations, ensuring accurate record-keeping and communication with donors.
• Schedule, coordinate, and communicate logistics for training, tours, career fairs, and department teams, ensuring effective communication and collaboration.
• Provide administration support for the foundation and People and Culture team.
• Oversee external platforms used for team challenges, ensuring seamless participation and tracking.
• Living and displaying our company values: We work safely, we do what is right, we love what we do, and we think differently.
• Travel to offsite regional locations to foster partnerships, execute, and support events and initiatives.

WHAT YOU NEED TO SUCCEED (Minimum Qualifications):

Education:

• High-school diploma or similar

Experience and/or Training:

• Proficiency in Smartsheet.
• Familiarity with Microsoft Office suite (Word, Excel, Outlook, OneNote).
• Ability to manage mass email communications.
• Experience in creating and implementing event playbooks.
• Competence in reviewing and negotiating entertainment and event contracts.
• Experience in event planning and facilitating on a large scale.

Knowledge, Skills, and Abilities:

• Proficient in leading both in-person and virtual meetings confidently.
• Willingness to work onsite on a regular basis each week.
• Strong collaborative skills to effectively work within a team environment.
• Demonstrated ability to initiate and independently pursue ideas.
• Resilient mindset to persist and successfully complete projects.
• Capable of holding oneself and others accountable within a team setting.
• Enthusiasm and readiness to support the team and philanthropic partners are essential.
• Proficiency in reviewing and negotiating entertainment and event contracts.
• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Attention to detail and commitment to quality execution
• Creative problem-solving skills
• Ability to travel up to 10% of the time
• Ability to work weekend events up to six times per year

WHAT YOU NEED TO SUCCEED (Preferred Qualifications):

Education:

• Associate's degree in hospitality management, event planning, marketing, communications, or a related field.

Experience and/or Training:

• Proficiency in event planning
• Knowledge of 501c3 regulations
• Familiarity with bookkeeping principles
• Competence in Microsoft Teams
• Experience with OneCause platform
• Familiarity with MoveSpring software

License/ Certification

• Certification in Event Planning or Hospitality Management

Lube-Tech is an Equal Employment Opportunity/Affirmative Action Employer. Qualified applicants including women, minorities, veterans, and individuals with disabilities are encouraged to apply.