Administrative Associate 2

Grade: E

Stanford University is seeking an Administrative Associate 2 to provide administrative and operational support working under general

supervision. This AA2 opportunity offers an exciting position within the School of Medicine, Department of Pediatrics and will function as part of an administrative team within the Basic Science and Engineering (BASE) Intiative of the Betty Irene Moore Children’s Heart Center. Our ideal candidate will be an excellent communicator and energetic team player with a positive approach to resolving challenging work.

· Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.

· Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.

· Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.

· Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

· Process and monitor routine financial transactions, which may include researching and resolving discrepancies.

· Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.

· May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.

· Add and maintain approved content on websites.

• - Other duties may also be assigned

All members of the Department of Pediatrics are engaged in continuous learning and improvement to foster a culture where diversity, equity, inclusion, and justice are central to all aspects of our work. The Department collectively and publicly commits to continuously promoting anti-racism and equity through its policies, programs, and practices at all levels.

Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. The pay range for this position working in the California Bay area is $26.92 to $37.02..