Accounting Operations Coordinator

Position Overview

The Accounting Operations Coordinator is integral to the management of The Premiere Group's Credit Card programs and plays a vital role in supporting our accounts payable and travel & expense (T&E) initiatives. This position encompasses administering, auditing, analyzing, and reporting on credit card activities, ensuring adherence to company policies and IRS requirements, and proactively addressing compliance issues. Additionally, the Coordinator will be responsible for enhancing vendor management processes, including the setup of new vendors, ensuring proper documentation (W-9s, COIs), managing 1099 processes, and integrating data across systems. This role requires a commitment to maximizing efficiencies, mitigating risks, and fostering continuous improvement in financial operations.

Responsibilities:

• Credit Card Program Administration: Enforce policy, manage applications, renewals, modifications, and ensure compliance.
• Customer Service: Provide outstanding service to individuals and vendors.
• Monitoring and Auditing: Oversee card usage, address policy violations, and perform detailed audits of corporate card transactions.
• Policy and Procedure Development: Collaborate with leaders to refine & execute card program policies and procedures.
• Training: Conduct initial and ongoing training for cardholders, focusing on policy compliance and best practices.
• Account Management: Ensure accurate cardholder information and manage credit limits.
• Vendor Management: Oversee vendor set-up processes, obtain and manage W-9s and COIs, and ensure compliance with 1099 requirements.
• Data Integration: Merge and analyze data from various systems to streamline processes and improve financial reporting accuracy.
• Policy Compliance: Work closely with Operations, Administration, Accounts Payable, and HR to ensure compliance with financial policies.
• Month-End Support: Assist with the A/P close process, focusing on accurate accruals.
• Innovation and Improvement: Lead efforts to innovate and improve the corporate card and vendor management processes.
• T&E Support: Assist with the T&E program, ensuring compliance and providing end-user support.
• Additional Duties: Execute additional accounting projects, administrative tasks, and other duties as assigned.

Qualifications:

• Excellent knowledge of Excel and other Microsoft Office programs
• Proven experience in accounting operations, credit card administration or related field.
• Strong understanding of financial policies, procedures and compliance requierments.
• Effective communication and customer service abilities.
• Proficient in using financial/accounting software and system integration tools.
• Ability to organize work to meet deadlines
• Strong interpersonal skills and communication skills (verbal and written).
• Ability to analyze and solve problems
• Ability to handle high volume of activity with high degree of accuracy
• Strong data entry skills.
• Ability to develop and present training both in-person and online
• Ability to work with limited supervision; self-motivated.

Preferred Skills:

• Bachelor's Degree or relevant experience in Accounting or Business preferred
• Experience with card management systems preferred
• Working knowledge of Procurement/Accounting along with a general knowledge of Credit Card procedures