Receptionist Office Administrator

General And Project Administration

High volume file management and ensuring all information is updated and accurate

Collection and maintenance of customer contact and relevant information

Understanding the various roles at Marcon to ensure all calls and information is directed to the correct person

Assist with Accounts Payable and Accounts Receivables on billings

Working with various people to ensure all related documents are present and readily available

Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc.

Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs

Management and accurate documentation of Vehicle or Inspection reports, as well as ensuring CVOR reports are completed and filed

Time card collection and review and payroll 

Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed

What We Are Seeking

2 years experience in an administrative role is considered an asset

Experience working in a construction environment is considered a strong asset

Invoicing and accounting experience is considered an asset

Must be organized and self-motivated with a sense of urgency

Ability to work in a fast-paced environment and be flexible

Able to prioritize competing deadlines and manage a high volume workload efficiently

Customer service oriented with a courteous and professional phone manner

Experience using Quickbooks Online is considered a strong asset

Strong skills using the Microsoft office package; Word, Excel and Outlook

Location: London, ON

Employment Type: Office, Salaried, Full-Time

Job Functions: Administration, Organization, Coordination