DoS Executive Assistant

Job Family:

Travel Required:

Clearance Required:

What You Will Do:

The candidate will provide executive level administrative management support to DoS Director/deputy Director, when on-site at SA-9 to include if requested, planning meetings and prepare meeting materials prior to scheduled events, including meeting agendas, name tents, roster updates, handouts, etc., and support the execution of actual meetings.

Typical duties include:

• Provide professional and courteous interactions and coordinate with IRM executives and other DOS executives

• Coordinate administrative and logistical details related to the day-to-day operations and the management and accuracy of the directors’ calendars and appointments

• Review, edit, write and re-write executive documentation, letters, memorandums, interoffice communications, confidential reports and other corporate correspondence for ECISO Leadership’s approval

• Create and update Microsoft Office presentations necessary for ongoing projects and essential briefings.

• Assist in preparing and/or review office contributions by coordinating with Office Directors and Unit Leads.

• Perform all travel coordination and reservation for ECISO 

• Assist with the performance of various office management duties, which vary from complex and/or confidential to include personnel files, agendas, travel advance, expenses, calendar management, assistance with special event coordination, escorting, visitor building access.

• Assist with and facilitate in the timely responses to taskers received for ECISO

• Coordinate information updates, and upload information as needed to SharePoint sites.

• Prepare and/or maintain a desktop reference continuity document of duties and responsibilities

• Assist with on/off boarding both federal and contractor personnel

• Assist with inventory of office equipment/property

• Supports  supplies and equipment orders and distribution for the Office

• Support planning meetings and prepare meeting materials prior to scheduled events, including meeting agendas, name tents, roster updates, handouts, etc., support the execution of actual meetings

• Oversees the management of conference room scheduling

• Prepares and/or updates desk top references as needed to standardize use and/or preparation of documents and/or equipment (VTC, plotter, etc.) 

• Prepare and/or maintain a desktop reference of duties and responsibilities

• Keep contractor and government Distribution List current

• Keep contractor and government Global Access List current

What You Will Need:

• An ACTIVE and CURRENT SECRET federal security clearance

• Bachelor's Degree

• FOUR (4) or more year' experience supporting in an information technology environment

• Experience in project management consulting (preferably with federal clients)

• Experience interacting with and briefing with GS-15 and/or above government FTEs

• Excellent communications skills including written, spoken, and presentation

• Familiarity with State Department

• ITIL certification or Lean Six Sigma 

• Project Management Professional (PMP) Certification

• MBA or Business Degree  

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Position may be eligible for a discretionary variable incentive bonus

• Parental Leave and Adoption Assistance

• 401(k) Retirement Plan

• Basic Life & Supplemental Life

• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

• Short-Term & Long-Term Disability

• Student Loan PayDown

• Tuition Reimbursement, Personal Development & Learning Opportunities

• Skills Development & Certifications

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Emergency Back-Up Childcare Program

• Mobility Stipend

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.