Stewardship Finance and Administration Specialist - Full-time / Part-time

The CHS Stewardship team leads the company’s philanthropic commitment to the communities where our employees and owners live and work. Funded by charitable gifts from CHS, the CHS Foundation stewards an endowment of nearly $50M focused on developing a new generation of ag leaders for lifelong success. In addition, CHS invests corporate dollars each year through CHS Community Giving, which supports programs that strengthen our hometown communities through financial giving and employee volunteerism. The CHS Foundation and CHS Community Giving together comprise CHS Stewardship, with a combined operating budget of approximately $6M annually.

The Finance and Administration Specialist leads the financial management function, ensuring $6M in grantmaking is properly accounted for each year in service of impact goals. The Specialist approves all grants and plays a key role in administering the grantmaking database.
 

Financial Management

• Manage all CHS Foundation and CHS Community Giving grant, sponsorship, and vendor payments, confirming appropriate approvals and separation of duties. Perform relevant coding in SAP/S4HANA, calculate and process monthly chargebacks, and request journal entries as needed.
• Calculate monthly forecast reconciliations, including preliminary and final financials.
• Develop annual budget in partnership with Senior Director.  
• Perform cash flow projections to ensure CHS Foundation bank account maintains a sufficient balance. Manage online banking platform, reconcile account, perform electronic payments, and manage fraud protection tools. 
• Partner closely with CHS Inc. accounting liaison to ensure accuracy of financial transactions and statements. 

Administration

• Administer the grants management system (Blackbaud Grantmaking), in partnership with Grants Specialist. Key tasks include: Managing the design, maintenance, enhancement, coding, and administration of the grantmaking database to ensure data is accurate and accessible. Manage grant application and requirement forms - designing, creating, maintaining, enhancing and updating as necessary.
• Manage the grant approval process to include verifying applicant tax status, expenditure responsibility, processing approvals and approval letters, and processing payments in Blackbaud system. 
• Generate and process reports from the Blackbaud database to communicate grant information to stakeholders, including the CHS Board of Directors, CHS Foundation Board of Trustees, CHS employees, and all other internal/external stakeholders.
• Assist in development of CHS Foundation and Community Giving goals aligned to Stewardship three-year strategic plan, in partnership with team. Evaluate grant outcomes data to determine progress towards goal and measure impact.
• Lead annual CHS Foundation audit by external accounting firm, maintaining compliance with IRS policies and regulations. 

Programs

• Perform liaison role with CHS Foundation Board of Trustees by attending meetings, recording minutes, managing development of meeting materials, and assisting with logistics to ensure meetings run smoothly. 
• Support CHS Foundation President and CHS Foundation Manager roles as needed.
• Participate on the Spirit of Service Days planning committee. Lead a group in organizing Twin Cities volunteer initiatives. 
• Participate in the monthly grant review committee, contributing to overall partnership with key grantees and grant programs.
• Collaborate across the Stewardship department on volunteerism and employee engagement initiatives. Partner on annual Giving Campaign and similar enterprise-wide efforts. 
• Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
   

• Bachelor’s degree
• 3 years administration and accounting experience
• High level of financial acumen
• Previous experience with budget and forecast management 
• Knowledge of charitable giving programs
• Highly organized and detail-oriented
• Strong customer service orientation

• Proficient with Blackbaud grantmaking software
• Knowledgeable with YourCause employee engagement platform
• Familiarity with SAP/S4HANA