Operations Support Specialist – Urgently Hiring

Part Time Operations Support Specialist

 

Pensacola, Fl.

Monday - Friday 11am-5pm

$20.00 per hour

 

Summary: 

The Operations Support Specialist provides customer service to vendors and customers and provides administrative support to the sales and production teams.

 

Essential Duties and Responsibilities include the following:

 

• Provide superb customer service to internal and external customers.
• Good time management skills and the ability to multi-task in a high paced work environment - required. 
• Communicate regularly with customers and vendors by phone, email or in person. 

• Receive and processes incoming orders in industry specific software. 
• Assist with incoming and outbound freight trucks.

• Collect and record deposits, create and change customer/vendor records, and track purchase orders. Extensive working knowledge of Excel required. 
• Assist with accounts receivable monitoring/follow up.
• Assist with company accounting functions.

• Solicit bids for new or additional services or purchases.

• Respond to inquiries concerning billing or product orders.

• Organize and maintain file system, files correspondence and other records. 

• Prepare and organize outgoing correspondence and samples.
• Assist in planning and coordination of special events and employee engagement.

• Monitor social media accounts as assigned.
• Assist with marketing projects as assigned
• Assist management/sales teams with special projects as assigned.

 

This job description reflects management’s assignment of essential functions; it does not restrict the tasks that may be assigned.

           

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

Education/Experience:

High School Diploma required.

Minimum one year related office experience and/or training; or equivalent combination of education and experience.

Extensive working knowledge of Excel is required.

Accounting or bookkeeping experience is a plus. 

Experience in the industrial paper industry is a plus.

Experience in shipping/receiving and/or freight is a plus.

 

Language Ability:

Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals.  Ability to write routine reports and business correspondence.  Ability to speak effectively with customers, vendors or employees.

 

Math Ability:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

 

 

 

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to prioritize duties with proven strong organizational skills. Ability to multi-task in a fast-paced environment.  Ability to deal with problems constructively.  

 

Computer Skills:

To perform this job successfully, an individual should have good knowledge of Microsoft Word & Excel. Background in other accounting software, inventory, manufacturing, order processing systems, project management systems a plus.

 

Supervisory Responsibilities:

This job has no supervisory responsibilities.

 

#1601

 

PandoLogic. Keywords: Administrative Assistant, Location: Pensacola, FL - 32503 , PL: 592457713