Assistant Supervisor for Contract Payments

***IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF MANAGEMENT AUDIT OR, BE ON THE CIVIL SERVICE LIST.,
IF ELIGIBLE, PLEASE INDICATE ON YOUR COVER LETTER OR RESUME IF YOU WOULD LIKE TO BE CONSIDERED UNDER 55A PROGRAM.***


Under the general supervision of the Supervisor of Contract Payments, the candidate will serve as an Assistant Supervisor of the Contract Payments unit within the Fiscal Affairs Section. They will be responsible for supervising a team of 15 consisting of Accountants, Management Auditors, and Bookkeepers. The candidate will manage the daily workflow of incoming Capital invoices, distributing and assigning work to staff, and processing vendor invoices for goods and services. Additionally, they will ensure the unit maintains an invoice payment duration within an acceptable range of 15 days or less.

As Assistant Supervisor, the candidate will mentor the team, attend regular staff meetings, handle ad hoc projects when needed, and train the Agency's project managers and related staff on various Capital payment unit procedures. Moreover, they will be responsible for promptly reviewing, auditing, and monitoring payment request packages from Contractors, Vendors, and Consultants, ensuring necessary corrections and resubmissions. They will also post journal entries to the Citywide Financial Management System (FMS3), compile, analyze, and reconcile financial data in a timely manner, adhering to the agency's policies and procedures.

SHIFT/OFFICE HOURS: "Monday-Friday/9AM - 5PM"


LOCATION: 55 Water St Ny Ny

TO APPLY:

All resumes to be submitted electronically using one of the following methods:
Please go to cityjobs.nyc.gov and search for the Job ID # 620115
Current City employees please log into Employees Self Service follow the Careers Link and search for the Job ID # 620115
Most Public Libraries have computers available for use.
No phone calls, faxes or personnel inquiries permitted.
Only applicants under consideration will be contacted.
Appointments are subject to Mayor's Office of Management and Budget Approval.
For more information visit www.nyc.gov/dot.

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) including or supplemented by 24 semester credits in accounting, including one course each in: advanced accounting, auditing, and cost accounting; and one of the following:
(A) one year of full-time satisfactory experience in management auditing, financial auditing, and/or information technology (IT) auditing; or
(B) a valid Certified Public Accountant license issued by the New York State Education Department; or
(C) a valid Certified Internal Auditor certificate issued by the Institute of Internal Auditors (IIA); or
2. A satisfactory combination of education and/or experience equivalent to "1" above. Education and/or experience may be substituted as follows:
(A) two years of full-time satisfactory experience in financial or managerial accounting may be substituted for the one year of experience described in "1(A)" above;
(B) undergraduate or graduate credits from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) in management, computer science, public administration, and/or business administration may be substituted for up to 9 semester credits in accounting, on a credit for credit basis.
However, all candidates must have a baccalaureate degree including or supplemented by 15 semester credits in accounting, including one course each in advanced accounting, auditing, and cost accounting, and one of the following: at least one year of the experience described in "1(A)" above or its equivalent; or a Certified Public Accountant license; or a Certified Internal Auditor certificate, as described in "1(B)" or "1(C)" above.
To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as a Management Auditor - Assignment I or at least two years of experience in management auditing, financial auditing, and/or information technology (IT) auditing.

Excellent analytical interpersonal skills. Proficiency in Excel, Access.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.