Personal Assistant

Job Title: Personal Assistant

Location: Woodland, TX

Job Type: Full Time

Note: They will be traveling to NY every week or every other week for 3 days.

We are seeking a dynamic and organized Personal Assistant to provide comprehensive support to our

Chief Executive Officer and enhance their effectiveness. The ideal candidate will excel in multitasking,

have strong organizational skills, possess excellent communication abilities and have a strong level of

business acumen. As a Personal Assistant, you will play a key role in managing administrative tasks,

coordinating schedules, and ensuring the smooth operation of daily personal activities.

Duties and Responsibilities:

1. Calendar Management:

a. Schedule and coordinate appointments, meetings, and travel arrangements.

b. Manage and prioritize the executive's calendar to optimize efficiency.

2. Communication Management:

a. Screen and respond to emails, phone calls, and inquiries on behalf of the executive.

b. Draft and proofread correspondence, reports, and presentations.

c. Collaborate and liaison with various contacts, maintaining positive relationships.

3. Meeting Coordination:

a. Prepare meeting agendas, attend meetings, and document minutes.

b. Coordinate logistics for meetings, conferences, and events.

4. Travel Arrangements:

a. Arrange domestic and international travel, including flights, accommodations, and

transportation.

5. Task Prioritization:

a. Manage and prioritize tasks to ensure deadlines are met.

b. Anticipate needs and proactively address them to enhance efficiency.

6. Document Management:

a. Organize and maintain physical and digital files.

b. Assist in document preparation and formatting.

7. Expense Management:

a. Track and reconcile expenses, ensuring accuracy and compliance with company policies.

8. Confidentiality:

a. Handle sensitive information with discretion and maintain confidentiality.

b. Ensure secure storage and handling of confidential documents.

9. Personal Errands:

a. Assist with personal tasks and errands as needed.

b. Act as a point of contact for personal matters.

Qualifications:

• Proven experience of 3+ years as a Personal Assistant or Executive Assistant to C-Suite

  Executive.

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficient in office software and communication tools.
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented with a high level of accuracy.
• Strong problem-solving skills and a proactive mindset.
• Flexibility to adapt to changing priorities and schedules.
• Enjoys traveling: New York, Houston and other locations as needed.
• Good sense of humor.
• Key Application Competencies:
• Google Suite applications
• Microsoft Office Suite
• Social Media Platforms; Facebook, Instagram, LinkedIn
• Dropbox