Office Administrator and Scheduler

Hello, and thank you for taking the time to review our job posting.

 

Seeking the right person to be a part of the continued growth and success of this small but exceptional business, working in our office in the position of Office Admin support and Scheduler. Full-Time, Monday through Friday 8:00AM – 5:00 PM.

 

We’re a well-established company that inspects residential and commercial properties. Room for growth and pay-raises as you demonstrate your reliability and skills, and are able to carry out responsibilities with less guidance from senior staff. 401K opt-in available after three months.
 
You'll be working with a friendly and easygoing staff, in a positive and harmonious work environment. The right candidate should also have a friendly and easy-to-work-with personality. We pride ourselves on honesty and integrity (truly, it's not just a slogan), and as a result continue to grow due to word-of-mouth referrals. Integrity and consistently great work is rewarded here.

 

Requires strong organizational skills, with great attention to detail. Outgoing personality with positive customer relation skills. A sense of humor is a plus (We’re serious about work, but we have fun too).

 
 Responsibilities include:
 

• Assisting company owner and senior staff

• Fielding phone calls and emails from customers
 • Managing main email inbox and distributing/forwarding messages to other staff as necessary
 • Scheduling inspections and work
 • Generating estimates and invoices
 • (Preferred but not necessary) Develop and carry out email and social media marketing to enhance brand visibility and engagement across platforms such as Instagram, Facebook, Pinterest. 
 • Tracking multiple concurrent jobs, and following-up on items in a timely manner

• Light filing
 

 Qualifications:
 
 • Must possess a high-degree of responsibility, and consistently be at work on-time. Dependable and reliable
 • Proficient in MS Outlook, Word, and Excel
 • Type a minimum of 45 WPM
 • Must be highly organized and able to follow-up. Utilization of Microsoft Outlook calendar, or other task-tracking programs
 • Detail-oriented. Attention to detail and accuracy
 • Able to multi-task and prioritize work
 • Able to work independently and manage your own workflow in order to complete tasks and meet deadlines
 • Must enjoy talking on the phone with clients (an outgoing people person)
 • Excellent verbal and written communication skills (including great grammar and proofreading)
 • Possess strong critical thinking skills
 • Have a sincere interest in learning new things, and expanding your knowledge, abilities, and awareness

• (Preferred but not necessary) Some proven experience in digital advertising, specifically with social media
 • (Preferred but not necessary) QuickBooks experience

 

Probably best if you're within an easy commute of the Canoga Park area since this is an in-person position.

 IMPORTANT: Please share a little about yourself and why you think this position may be a good fit for you. You don't need to write a formal cover letter, but please write a short introduction. WRITING AN INTRODUCTION IS REQUIRED TO BE CONSIDERED FOR THE POSITION. IF YOU WRITE AN INTRODUCTION, YOUR RESUME WILL BE REVIEWED.
 
We know the job search process is time and energy consuming and can be stressful. We appreciate your interest and your time.