Police Support Associate Lead

Job Summary

The City of Kirkland Police Department is seeking to hire a Police Support Associate Lead!

Why Work for Kirkland?
Ranked as one of the most livable cities in America, Kirkland is an attractive and inviting place to live, work, and visit. We have big city vision while maintaining a small-town, community feel. If you are a candidate with the desire to join an organization looking to innovate into the future, the City of Kirkland is the place for you!

If you ask our employees why they love where they work, they will tell you about the great people, work environment, supportive management and City Council, and fearless innovation.

We also invest in you!

Competitive Wages: We strive to maintain competitive compensation packages and work to provide wages that meet the knowledge, skills, and abilities of our employees.

Awesome Benefits: The City offers benefits that are unmatched by most other employers. Please click on the benefits tab above to view more details.

Childcare Programs: To help address the challenge of finding reliable childcare, the City of Kirkland has reserved spots for City employees at local and regional service providers, available at a discount. New employees gain access to Kirkland's reserved spots as soon as they start employment. !

Training and Career Development: The City of Kirkland believes in developing its employees. You will have access to training opportunities designed for career development and advancement based on your position, skills, and interests.

Job Summary

Based on Department-established priorities, the Police Support Associate Lead performs a variety of records and clerical duties for the Police Department.

Performs work involving data input, maintenance, and control of complex and highly confidential records on a daily basis. Work also involves assisting in a variety of other departmental activities. Exercise of initiative, discretion, attention to detail and accuracy is required and reviewed by observation of results obtained.

Distinguishing Characteristics: The Police Support Associate Lead is distinguished from the Police Support Associate by its lead responsibilities. This position works under the direction of the Police Support Supervisor.

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Assists the Police Support Supervisor with management of the Records Unit to include, but not limited to, day to day operations, personnel evaluations, financial reporting, schedule management, timekeeping, and compiling statistical reports.
• Interfaces with a variety of Police-related computer systems to access for communications; enters and retrieves information.
• Processes and disseminates confidential records and information in compliance with public disclosure laws and Police Department rules and regulations. Processes and disseminates criminal history background checks for Military Services. Processes background checks for citizen clearance letters and employment checks.
• Ensures the timely and accurate administration of the Records Unit. Monitors functions relating to the operation of the Kirkland Police Department Records Unit.
• Ensures compliance with a variety of laws, policy and procedures.
• Acts as a mentor and resource to other employees within the unit.
• Ensures ongoing training is taking place within the unit.
• Enters and verifies all case, citation, and Body Worn Camera information into the Records Management System.
• Assists with tasks and duties relating to the department's financial processes.
• Processes and completes police reports, as required via all means of current communication systems.
• May process and complete public disclosure requests.
• Fosters a positive and supportive work environment; promotes diversity, equity, inclusion, and belonging in the workplace, contributing to an environment of respectful living and working in a multicultural society.
• Assists with yearly accreditation assignments.
• Assists with incident data reporting and monthly submissions.

Peripheral Duties:

• Maintains knowledge of computer systems and software used by the Records Unit.
• Keeps apprised of changes in law or practices necessary for the Records Unit.
• May fingerprint citizens.
• Other duties as assigned by the Police Support Supervisor.
• Performs functions as assigned in the City's emergency response plan in the event of an emergency.

Knowledge, Skills and Abilities

• Must have a working knowledge of a Law Enforcement Records Management System.
• Must have knowledge of Washington State Public Disclosure regulations.
• Knowledge of English usage, spelling, grammar, and punctuation required to produce and proofread written documents.
• Demonstrated knowledge of general office practices and procedures including efficient file maintenance, organization, and business correspondence composition.
• Skilled in keyboarding and data entry.
• Ability to work with interruptions and adapt to changing priorities.
• Ability to communicate clearly, verbally and in writing, in a courteous, diplomatic fashion, remain calm in stressful or upsetting circumstances, and work closely with others.
• Ability to apply rules, regulations, and policies applicable to the area assigned.
• Ability to understand and carry out oral and written directions independently.
• Ability to set priorities on high volumes of work, perform several task assignments simultaneously, and coordinate with others to meet strict deadlines.
• Ability to learn to operate and use citywide and department-specific software applications and other specialized records.
• Ability to establish and maintain effective relationships with those contacted in the course of work, working both independently and cooperatively with others.
• Ability to adhere to strict confidentiality requirements.
• Ability to coordinate and conduct transactions in matters requiring knowledge and analytical application of police department rules, policies, and procedures.

Qualifications

Minimum Qualifications:

• Education: High school diploma or GED equivalent.
• Experience: 2 years' experience with a Law Enforcement Records Management System.

Licenses and Other Requirements:

• Must obtain ACCESS Certification within six months of hire and maintain Level 2 certification throughout the course of this assignment with the department.
• Must be able to obtain or maintain a police security clearance including polygraph, psychological and background prior to hire.

Other

Physical Demands and Working Environment:
The work setting is an office atmosphere which has many interruptions and distractions throughout the day. Assisting officers, staff, and citizens are common during an average day, which takes away from the processing of department paperwork. Assists Records staff with questions and tasks related to the Records Unit. Conditions are stressful at times and require good time management skills. Working conditions are stressful at times and require working closely with others.

Work is performed in an office environment and may require sitting for prolonged periods of time using a computer keyboard and screen. The noise level in the work environment is moderate. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Positioning self to access or file records.
• Remain in a stationary position and move about the inside of the office to access file cabinets.
• Communicating with others to accurately exchange information.
• Extending hand(s) and arms(s) in any direction to operate office machines and computers.
• The ability to observe details at a close range and adjust focus.
• Moving or transporting up to 30 pounds across the office for various needs.

Selection Process
Position requires a resume and cover letter for consideration of application. Please note how you meet minimum qualifications within the offer letter. Applicants who are selected for next steps in the hiring process will be invited by phone or e-mail. Candidates are encouraged to apply at the earliest possible date as screening, interviewing, and hiring decisions will be made through the recruitment period, until such time as the vacancy is filled.

The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call 425-587-3210 or Telecommunications Device for the Deaf 425-587-3111.