Organizational Operations Specialist Senior

Organizational Operations Specialist, Senior
Eglin AFB, Florida
Niceville, Florida

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide.

HX5 is currently seeking a Senior Organizational Operations Specialist to join our team at Eglin AFB, Florida.

Essential Duties and Responsibilities:

• Provide operational and administrative support to include, but is not necessarily limited to researching/compiling information pertaining to certain projects/topics and preparing appropriately-coordinated written communications.
• Assist leadership by providing a list of all issues of interest and suspenses that relate to the mission of the division.
• Monitor progress toward accomplishment of various taskings and initiatives.
• Provide support by supplying the information and background to appropriate Government personnel for the preparation of program events.
• Draft documents for the approval and signature of Government leadership.
• Monitor and track status of Enlisted Performance Reports (EPRs) and Officer Performance Reports (OPRs), IAW AF policy.
• Disseminate program policy and specific initiative guidance for members of the organization and coordinate related documents, as required.
• Monitor and support a variety of meetings/conferences and coordinate preparations for distinguished visitors as required.
• Prepare background information and invite required meeting participants, ensuring documentation of the meetings are filed IAW organizational policy. Documentation may include, but is not limited to, attendance logs, minutes and/or action items with corresponding action officers.
• Maintain scheduling documents and requirements for video and online conferencing set-up and execution.
• Support program operations and general organizational workflow (philosophy, policies and procedures) services, as requested.
• Support management functions, processes and analytical methods or techniques to gather, analyze and evaluate information, as required.
• Provide support to develop and implement continuous process improvement.
• Provide support in manpower and personnel management. This includes maintaining organizational rosters, office plans and procedures, organizational charts, mission statements, and telephone directories.
• Prepare operations supporting documentation across facilities, supply, and emergency management.
• Assist with organizational inspection activities (e.g. Inspector General Inspections) and maintain a close relationship between outside agencies and higher headquarters to enhance support of the division mission.
• Support processing of military and civilian awards and decorations IAW AF policy.

Education and Experience:

• Associate's degree and fifteen (15) years of professional experience; OR
• Bachelor's degree and ten (10) years of professional experience; OR
• Master's degree and seven (7) years of professional experience

Position Type/Expected Hours of Work:

• This is a full-time position requiring 40 hours per week and offers a flexible work schedule Monday through Friday during core business hours.

Other Position Requirements:

• Proof of U.S. Citizenship is a requirement for this position.
• Must be able to complete a U.S. government background investigation.
• Must be able to obtain and maintain the appropriate level of security clearance for the position.

HX5 offers a competitive salary and benefits package to include:

• Relocation Assistance
• Medical/Dental/Vision Insurance
• 401(k) plan with Company Match
• Paid Holidays
• Paid Time Off
• Parental Leave
• Life Insurance
• Tuition Reimbursement
• Identity Protection
• Medical and Dependent Care Flexible Spending Accounts
• Commuter/Transit Spending Accounts
• Group Legal Coverage Options
• Pet Insurance

HX5, LLC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

HX5, LLC is a Drug Free Workplace Employer.

ACCESSIBILITY NOTICE:
If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, pleasecall (850) 362-6551.

CJ