Facilities Manager

The Salvation Army

Position Description

North & Central Illinois Division - Peoria Area Command

Position Title: Facilities Manager

Job Summary: The facilities manager is responsible for the maintenance and repair of approximately 5 residential and 9 small commercial properties (properties) primarily located in the Peoria area which are owned and operated by The Salvation Army (Army). The position supports operation activities focused on providing essential services to those in need. Duties range from securing subcontractor services for major projects to basic maintenance and repair of the properties. Work environment includes an office and use of light duty truck with occasional exposure to inclement weather.

Reports To: DS - Peoria Area Command

Supervises: DHQ/Peoria Campus Maintenance Staff

Qualifications:

• Education: Bachelor's degree preferred; significant related experience may be considered in lieu of a degree.
• Experience: Must have a minimum of three to five years knowledge and work experience related to maintenance/construction services in residential and small/medium sized commercial facilities.
• Other: Have or able to obtain and maintain a commercial driver's license. Must possess strong written and oral communication skills with ability to review detailed contracts. Must be willing to become familiar with and support the mission of The Salvation Army.

Skills:

• Ability to efficiently and effectively manage people and projects successfully.
• Team player, self-starter, and perform well with minimal supervision.
• Must have an interest and ability to work with people of diverse racial, ethnic, and socio-economic backgrounds in a sensitive and culturally appropriate manner.
• Ability to establish policies and procedures; holding others accountable to the same.
• Excellent written and verbal communication skills, including experience or capacity to demonstrate positive interpersonal skills and work as a cooperative team member.
• Demonstrated awareness of budget resources and cost control, as well as planning and administering budgets.
• Proficiency in computer software applications, including demonstrated experience in using email, MS Office applications, Internet and Social Media platforms.
• Must be able to work days, evenings, weekends and holidays as necessary. Especially in emergent situations.

The Salvation Army Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of Christ. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Responsibilities:

• Perform work and oversee/manage subcontractors/employees that maintain/repair the building and grounds of the properties.
• Perform project management duties including securing bids and providing expertise for various simple and complex construction projects adhering to all procurement and contracting requirements established by the Army.
• Provide leadership role in maintaining and improving safety activities that protect the properties and people including maintenance and check of fire alarm, sprinkler, elevator, HVAC and plumbing systems.
• Assist departments with developing long-term plans for maintaining and improving facilities. Document and confirm implementation of all maintenance activities.
• Other duties as assigned - including assistance with transportation of bulk mail, gifts and donations during holiday seasons and in response to natural disasters.
• Recognize, support, and do nothing to undermine The Salvation Army as a church with a purpose of preaching the gospel of Jesus Christ while meeting the needs of those they serve.

POSITION REQUIREMENTS:

1. Oversight and use of internal staff, maintenance contractors and project sub-contractors to support and complete scope of duties.
2. Identification and implementation of optimal levels of outsourcing and use of internal resources.
3. Detailed oversight and management of those completing the work.
4. Completion of many operation, maintenance and repair activities using personal skills and experience.
5. Excellent verbal and written communications skills with Salvation Army officers, staff, vendors, contractors and the general public.
6. Supervision of Salvation Army maintenance workers and janitorial staff associated with Peoria Area Command, Administrative Offices, Child Care, Veterans Center, Family Center and Fites Building.
7. Supervise seasonal workers or volunteers associated with property maintenance.

SCOPE OF DUTIES:

Maintenance and repair activities associated with:

1. Grounds and landscaping
2. Parking and sidewalks
3. Mechanical Systems
4. Electrical Systems
5. Lighting Systems
6. Water/Wastewaters
7. Security Systems
8. Snow/ice removal
9. Building exteriors
10. Pest control
11. Trucks, mowers, trailers

Project management activities for large and/or complex projects including:

1. Assist departments and officers with developing concept documents
2. Develop scope of work documents
3. Secure bids
4. Review bids
5. Develop recommendations and proposals for officer review and presentation to applicable committees.
6. Assist in development of applicable contracts
7. Oversight and report on work progress including project completion activities

Safety oversight:

1. Perform routine safety checks of fire alarms, sprinkler system, elevator, back flow system and other equipment. Assist other facility locations as needed.
2. Oversee safety training, drills and preparedness for fire, severe weather, and active intruders for locations .
3. Maintain training and safety certifications for various industrial equipment as needed.

Other areas of responsibility:

1. Assist with transportation of bulk mail and materials as needed including gifts-in-kind and donations.
2. Keep current on all inspections and licensing.
3. Maintain CDL License.
4. Respond to security alarms.
5. Assist with emergency service logistics during periods of crisis and natural disasters.

Position Ranking:

• Regular Full Time, Exempt

Physical Demands/ Work Environment:

This Position is required to do moderate physical work. To successfully perform the essential functions of this position, the individual is regularly required to lift and bend, move, occasionally required to position self to stoop, kneel or crouch, frequently required to reach with and use arms and hands as required in using tools, landscaping equipment, climb ladders and work in varying and sometimes extreme temperature environments. Specific vision abilities by this job include close vision, distance vision and ability to focus. The work environment for this position includes an office, warehouse, and outdoor environment. Individual must be able to continuously lift to twenty-five pounds, frequently up to thirty-five pounds and occasionally up to fifty pounds.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.