Temporary Office Services Coordinator

Cooley is seeking a Temporary Office Services Coordinator to join the Facilities team.

Position Summary: The Temporary Office Services Coordinator assists with monitoring the operational workflow and provides day-to-day assistance in all areas of facilities and office services for the Seattle office. Specific duties include, but are not limited to, the following:

Position Responsibilities:

• Proactively monitor the facilities online request system.

• Receive and distribute all incoming mail; scanning contents as needed.

• Maintain postage meter; take mail to Post Office as needed, including Special Services, Certified Mail, Return Receipt, and Express Mail.

• Input manual postage log entries using automated system.

• Receive and distribute all Courier & Messenger Packages.

• Maintain organization and neatness of the auxiliary copy/supply rooms, including work surfaces and all shelves. Check supplies and equipment as needed on a daily basis.

• Distribute paper throughout the office as needed.

• Complete copy projects accurately and deliver to requestor on time.

• Perform quality control checks on projects completed by other staff members.

• Check lights, rugs, temperature on all floors daily.

• Set up and maintain visitor offices: monitor visitor schedule, create nameplates, clean, organize and stock supplies.

• Move office equipment and furniture as needed.

• Assist with coordination of office moves; clean offices and desks after employee departures.

• Assist with all aspects of onsite meetings and events, including setting up food, beverages, and tableware in a neat and professional presentation and cleaning up the conference room after the meeting or event is over.

• Provide backup assistance setting up computer and audio/visual equipment in meeting rooms.

• Assist with office fire drills and promote office safety and security.

• Provide backup receptionist support as needed. Duties include answering phones, greeting visitors, coordinating/announcing visitor arrival and other duties assigned at the receptionist desk.

• Provide backup to Senior Office Services Coordinator.

• Exercise care in the course of work to prevent injuries to oneself and co-workers.

• All other duties as assigned or required.

Skills & Experience:

Required:

• Available to work overtime, as required

• After orientation at Cooley LLP, exhibit proficiency in Microsoft Word, Excel, Outlook, and other Cooley applications

• Basic understanding of office equipment and technology

• High school degree or equivalent GED

Preferred:

• Previous office/operations experience

• Bachelor's degree

Competencies:

• Ability to prioritize duties and handle multiple tasks simultaneously

• Strong interpersonal skills and professional demeanor

• Excellent verbal and written communication skills

• Ability to work collaboratively and function well as a team member

The expected hourly pay range for this position is $26.00 - $32.00. Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

EOE.