AP Specialist

For over a century, American Packaging Corporation (APC) has been a leading flexible packaging converter for customers throughout North America. We nurture our employees by providing competitive salaries, excellent benefits, 401(k) plans and tuition reimbursement programs. These are just a few reasons why we were named a “Best of the Best” in the Best Workplaces in the Americas awards for 12 years in a row. APC’s longstanding success is fueled from the inside out, and we consistently seek to improve our internal operations to propel that success into the future.

ACCOUNTS PAYABLE SPECIALIST

SUMMARY: The Accounts Payable Specialist is responsible for the accounts payable function at the specific COE. The primary responsibilities include approving vendor invoices for payment and processing payments efficiently in addition to Job Costing duties as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Accounts Payable

• Process incoming invoices by performing three-way match and obtaining proper approvals
• Review purchase orders and received items in the PO system and ensure items are received properly and coded to the correct general ledger account
• Communicate with other teams and locations regularly for outstanding items
• Match and audit all non-purchase order invoices
• Review invoices for proper treatment of sales and use tax
• Accurately enter vendor invoices for payment and review entries for completeness and accuracy
• Request and/or generate payments weekly (check, ACH, and wire)
• Address and investigate all vendor inquiries, Request and review vendor statements regularly
• Perform month end closing activities (cutoff, accrual, and reconciliation)
• Prepare sales and use tax return, as required by states of operation
• Prepare manufacturing exemption certificates
• Maintain vendor records by requesting updated information and verifying information provided

Job Costing, as needed

• Collect information daily to price closed jobs
• Track trial jobs completed and post monthly journal entry to the general ledger
• Resolve outstanding items for job costing and send completed jobs to Cost Accounting Analyst timely

Other duties

• Cross train to assist and backup other areas of accounting
• Assist with annual audit procedures and requests
• Support department projects by completing research and gathering documents
• Maintain detailed and up-to-date documentation of department procedures
• Adhere to company safety guidelines, attend and participate in all company mandated meetings and safety programs, and complete required trainings timely

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Associate's degree (A. A.) or Bachelor's degree in accounting or related field preferred, or equivalent experience. Accounting experience preferred, or related field.

• Strong communication and organizational skills and close attention to detail.
• Ability to work independently and prioritize based on deadlines
• Proficiency in Excel (pivot tables, formulas, etc) and Outlook

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and talk or hear.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

American Packaging Corporation is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. American Packaging Corporation will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and need special assistance or an accommodation to apply for a posted position, please contact our Human Resources department at APC-Careers@americanpackaging.com.