Accounting Clerk

Process payments of hotel bills after verifying that all documents are accurate as to items, price, extensions and proper receiving and approval by the department head. Count and prepare daily deposit as well as maintain adequate amount of cash on hand.

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future. The Hotel operates 24 hours a day and 7 days a week, so operational demands require variations in shift days, starting times, and hours worked in a week.

• Match receiving records, purchase orders, requisitions, and invoices for proper encoding and approvals. Verify invoices versus purchase order/requisition for purchase as to items, specs, quantity and receipt.
• Post the processed invoices to the computer in a timely manner to ensure that any penalty/late charges are avoided.
• Balance accounts monthly, process check runs and type rush checks.
• Run monthly reports and set up late bills. Review all accounts to ensure that they are current.
• Research duplicate invoices or copies before processing payments. Ensure that all invoices are attached to the check before sending them for signature.
• Ensure all service agreements are current and adhered to as far as charges and coverage.
• Compile Federal ID and Social Security Numbers for all vendors for year-end processing of 1099's.
• Prepare daily deposit to the bank by compiling all cash drops by the different cashiers.
• Handle change order, due backs, and petty cash.
• Maintain records of cash transactions and receipts.
• Monitor and follow up on Cashiers Over and Short.
• Make sure all records and files are complete and filed properly.
• Make sure adequate change for entire operation.

• Maintain House bank Log and ensure that banks are turned in for vacations and terminations. Make sure a current bank receipt is on file.
• Assist with phases of month end inventories.

• Adheres to all Company policies and procedures.

• Follows safety and security procedures and rules.
• Knows department fire prevention and emergency procedures.
• Utilizes protective equipment.
• Reports unsafe conditions to supervisor.
• Reports accidents, injuries, near-misses, property damage or loss to supervisor.
• Provides for a safe work environment by following all safety and security procedures and rules.
• All team members must maintain a neat, clean and well groomed appearance. (Specific standards outlined in team member handbook).
• Perform any related duties as requested by supervisor.
• Responsible for clerical functions related to the position.
• Assists other Accounting Personnel when need.

• At least 1 year of related accounting experience with hotel experience preferred.
• Knowledge of accounting operations to include all aspects such as accounts payable, general cashiering, etc.
• Payroll experience.
• Basic mathematical skills and ability to operate a 10-key by touch.
• Ability to effectively deal with guest and employee concerns in a friendly and positive manner. This involves listening to the nature of concern, demonstrating empathy with the customer and providing positive and proactive solutions.
• Ability to access and accurately input information using a moderately complex computer.
• Ability to read, write and speak English sufficient to understand and communicate with employees and guests. Must have excellent telephone etiquette skills.
• Hearing and visual ability to observe and detect signs of emergency situations.
• Considerable knowledge of Microsoft Windows, MS Word, Outlook and MS Excel.
• Ability to communicate effectively, both orally and in writing.
• Ability to work independently and as part of a team.
• Ability to maintain moderately complex records and ensure their confidentiality.
• Ability to work under pressure and to meet deadlines.

• Lifting up to 10 pounds maximum.
• 90% sitting and the rest walking
• Occasional twisting, bending, stooping, reaching, standing, walking,
• Frequent talking, hearing, seeing and smiling.