Construction Project Coordinator

Knickerbocker Group is seeking a dedicated Construction Project Coordinator (PC). A KG PC, under the supervision of our Senior Construction Project Manager & Operations Leader, supports the daily management, coordination, and successful completion of day-to-day project tasks to construct projects on time, within budget and according to KG standards. They frequently interact with other project team members, subcontractors, vendors, and clients and are responsible for ensuring that services are being delivered to the highest level to ensure client satisfaction.

If you are passionate about details & project management, this is an excellent opportunity to build your foundation for a career in residential construction project management with Maine's leading & award-winning design-build firm! This is an office-based position located in the beautiful coastal town of Boothbay, ME.

Primary duties and responsibilities include, but are not limited to:

Providing administrative support to the Construction Project Management team by assisting as needed with pre-construction activities, project documentation, coordination, and communication, as well as budgeting, contracts, permitting, and safety.

• Preconstruction/Estimating:
  • Develop and maintain ongoing relationships with vendors and subcontractors.
  • Prepare Welcome to KG Construction documents for new projects.
  • Assist Project Manager in performing material quantity calculations.
  • Assist the Project Manager in the preparation of bid packages, issue bid packages to subcontractors and vendors, track the timely receipt of subcontractor & vendor proposals.
  • Assist Project Manager in soliciting, receiving, and evaluating vendor and subcontractor bids.
  • Draft owner and subcontractor construction contracts.
  • Assist in obtaining local construction permits and ensuring that subcontractors obtain their permits.
  • Track and maintain new and existing subcontractor and vendor insurances and required documentation.
• Project Documentation & Communication:
  • Setup, organize, and maintain job folders, ERP, and Procore with associated documents for assigned projects.
  • Assist the Project Manager in the creation and monitoring of project schedule.
  • Prepare for, attend, and document project team and client meetings.
  • Assist Project Manager in receiving, preparing, and distributing information on all project changes in a timely manner.
  • Create client weekly progress reports.
  • Review, track, and distribute RFIs and submittals.
  • Assist in maintaining project files and perform project closeout activities.
• Contract, Permitting, Safety, and Budget Management:
  • Assist Project Manager and Site Manager with the procurement of job specific materials.
  • Assist in managing expenses for reconciliation.
  • Maintain complete knowledge of general contract and subcontract documents and budgets.
  • Visit job site(s) to observe and evaluate progress, document conditions, costs, and potential exposures.

Required Qualifications and Experience:

• Associate degree in a construction management related field, preferred.
• Minimum of 2 years of experience in the construction industry, preferably working on high-end residential projects.
• Proficiency in Microsoft Word, Excel and Outlook required; experience with Microsoft Project, Procore, and Acumatica preferred.
• Strong understanding of construction process and competent in reading and interpreting construction drawings/ sketches/ shop drawings/ specifications/ product data.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Self-motivated; works well under pressure; able to work with minimal instruction for routine tasks.
• Ability to anticipate needs and be resourceful and proactive in resolving issues.
• Valid driver’s license.

Knickerbocker Group is proud to offer a competitive benefits package, including:

• Excellent medical, dental and vision insurance with employee premiums paid by the Company.
• Health savings account (HSA) option.
• 401K employer sponsored retirement plan options, with an automatic 3% weekly employer contribution after 12 months.
• Life insurance, short-term and long-term disability insurance, at no expense, with the option to enroll in supplemental life insurance.
• Employee Assistance Program (EAP).
• Employee Stock Ownership Program (ESOP).
• Generous paid time off and paid holidays.
• Generous Parental Leave policy.
• Generous Continuing Education and Professional Licensing Reimbursement policy.
• Employer sponsored pet insurance.
• Workplace flexibility.

CULTURE

As a 100% employee-owned company, we strive for balance. We value spending time with our families, being active in our communities, and celebrating all Maine has to offer. Knickerbocker Group has repeatedly been recognized as a Best Place to Work in Maine and as both Best Architect and Best Builder in Maine by Down East magazine. If you’re excited to join a team of amazing people who work together on top-tier residential and commercial projects, you’ve come to the right place!

ABOUT KNICKERBOCKER GROUP

Knickerbocker Group is an employee-owned (ESOP), award-winning design-build firm offering architecture, landscape architecture, interior design, property management, and construction services for custom homes and commercial spaces throughout Maine. With offices in Boothbay, Portland, and soon to be Brunswick we are a group of inspired collaborators who are committed to craft and creativity, from design to implementation in the field. Our work is renowned for its rooted-in-Maine quality and recognized nationally. Our employee-owners are fueled by continuous learning, interdisciplinary brainstorming (e.g., designer+mason+carpenter), and passion for fine-tuning the design-build process. With 45 years of experience, we seamlessly provide the highest level of product and service to our clients. We offer workplace flexibility, while also maintaining a fun, dynamic environment where team members are enabled to listen, share, detail, innovate, and create impactful work.

Knickerbocker Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.