Accounts Payable Specialist

BROAD FUNCTION:

The Accounts Payable Specialist is responsible for the financial processing of transactions for the entire organization. Duties include daily bookkeeping and record keeping, financial reporting and the preparation of tax records for financial audits.

MAJOR RESPONSIBILITIES:

• Responsible for tracking, processing, and coding
• Responsible for paying invoices and expense reports
• Ability to reconcile vendor payment inquiries and resolving any issues in a timely manner.
• Maintain thorough and accurate records for assigned accounts payable vendors
• Follow proper approval protocols when processing invoices
• Assist with new vendor account setup
• Handle vendor inquiries regarding payment status. Resolve account discrepancies
• Prepare signed checks for outbound mail
• Code, enter, and pay vendor invoices
• Process check requests
• Enter and generate check batches
• Review vendor statements for open activity. Request invoice copies as necessary and investigate to resolve account discrepancies
• Ability to multi-task while maintaining quality and accuracy
• Exceptional organization skills and attention to detail
• Other duties not listed may be assigned to meet the ongoing needs of the organization

EDUCATION & EXPERIENCE:

• High School Diploma or GED required. Associates Degree in accounting is preferred.
• Must have good communication and organization skills.
• Prefer at least 3 years’ experience.
• Strong attention to detail needed
• Ability to multi-task with ease