Maintenance Stockroom Clerk

Vie-Del is a major producer of concentrates from grapes and other fruits, brandy, spirits, and wines. We are currently seeking talented candidates to join the Vie-Del Family.  We offer a competitive salary and excellent benefit package in an employee friendly and rewarding environment.

SUMMARY:     The Maintenance Stockroom Clerk with limited supervision from the Plant Engineer for daily assignments. The duties for this position pertain to more than one functional area; and while performing those duties, this person will report to the party that has supervisory responsibility for that functional area.

DUTIES:

I.          PLANT MAINTENANCE AND STOCK ROOM

1. Ordering, Requisition material/parts/supplies needed by Maintenance Departments of both Plants
2. Receiving goods
   1. Verify received goods match the purchase order – quantities, part numbers, weight, materials of construction, etc.
   2. Sign for deliveries
   3. Inspect components
   4. Check for possible freight damage
   5. Confirm dimensions on received items manufactured to Vie-Del Drawings
3. Label part with what the part pertains to, such as equipment number or Work Order number
4. Issue parts into inventory 
5. Forward packing slips to Accounting
6. Initiate warranty parts replacements or return authorization requests, as needed
7. For “Rush” or first time parts requisitions, research/create specifications, source the part, and obtain (3) bids, if possible.  If part will become a recurring item, then assign new Item Number in MP2.
8. Follow-up on status of ordered items
9. Inventory control, periodic cycle counts and annual physical inventory count of Maintenance parts.  Report results to Accounting.  Resolve and reduce variances.
10. Enforce Issue-out/Issue-in procedures.  Maintenance personnel are required to sign-out for needed parts and sign-in unused parts returned back into inventory.
11. Organize and stock shelves
12. Label stock bins, locations and drums, by inventory Item Number and equipment it pertains to
13. Maintain required quantity of needed spare parts
14. Update asset/equipment history spreadsheet, as repairs are made or equipment acquired or obsolete.
15. Restore spare equipment to usable condition:  Replace parts removed from spare equipment, or arrange for non-functioning equipment to be repaired.
16. Maintain tool registry log book, of tools issued-out to maintenance personnel
17. Maintain files
    1. Verify equipment file folders contain operating manuals, parts lists, exploded view diagrams, and disassembly/reassembly instructions.   Obtain missing documents and insert new documents, as needed.
    2. Create new file folders for newly acquired equipment
    3. File Pink copies of Purchase Orders
    4. File copies of Requisitions, as needed
18. Maintain parts areas clean and organized
19. Work with maintenance to assess problems with forklift, vehicles and mobile equipment to determine whether repair to be performed by Maintenance or to issue Requisition for repair by service contractor.
20. Work with Maintenance Foreman, to schedule and plan plant maintenance work based upon issues identified by production or mechanics performing routine daily/monthly equipment checks, i.e. squeals, vibration, leaks, low oil levels, etc.  Ensure we have the parts on hand before maintenance personnel start working on a system.  If parts are not in stock, work with the Maintenance Foreman to order the required parts.
21. Initiate and schedule PM work to be done on equipment based upon manufacturers’ recommendations, i.e. ammonia compressor overhauls based upon number of hours of operation.
22. Weekly inventory status of the ammonia bottles for the boiler SCR systems and boiler/cooling tower chemicals
23. Monitor other compressed gas bottles for excess inventory, low turnover or seasonal usage items
24. Route mail for Maintenance Department
25. Pickup/drop-off parcels at Front Office/Lab
26. Package, weigh, and write Bill of Lading for outbound parts shipments
27. Monitor scrap metal dumpsters and metal recycling program
28. Monitor maintenance fluids area and waste oil area for regulatory, safety and sanitation compliance.
29. Operate vehicles or drop-off/pickup parts/supplies, as directed
30. Operate forklift, as directed

II.        GENERAL AND ADMINISTRATIVE

1. Administrative support for Plant Engineer
   1. Work with Engineering developing project scopes & Budgets. 
   2. Write component specifications.
   3. Create manuals for projects and store on the M drive.
   4. Meet vendors to direct repairs or obtain quotes
   5. Research OEM manuals for maintenance items and save on M drive, i.e. Shand & Jurs calibration procedures.
2. Verify ordered services or repairs were performed to specification
3. Perform certain audits (below), and maintain compliance checklists/logs.  Interpret the checklists/logs for excursions (high discharge temperatures, etc.), trends (greater oil consumption, etc.), and for non-compliance.   Initiate coordinated action, on issues/deviations identified in the checklists/logs.
   1. OSHA safety compliance.  Audit the shop equipment, grinder guards, etc.
   2. Confined Space Permits.  Issue & maintain records
   3. Hot Work Permits.  Issue & maintain records
   4. RMP compliance.  Review the ammonia/SO2 daily/weekly/monthly/annual checklists for issues.  Create new log books at the end of each year for the next year.
   5. Coordinate with Purchasing, to resolve issues identified in the Halogen leak quarterly inspections
   6. Hazardous Waste compliance.  Labeling of drums, proper waste storage, etc.
   7. Air District Permit compliance.  Audit the boiler start-up/shutdown logs and the boiler water chemistry logs (by the Boiler Operators)
4. Document service performed, such as adding oil on ammonia compressors
5. Learn more about maintenance records and record keeping methods at Plant 2
6. Inspect Vie-Del fall restraint safety harnesses.
7. Instruct, teach and test forklift training
8. Respirator fit testing

QUALIFICATIONS

     To perform this job successfully, an individual must be able to perform each essential duty satisfactorily   and achieve results in a timely manner.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable        individuals with disabilities to perform the essential functions.

1. Education and/or Experience

            High School diploma, or equivalency, and 3 years basic experience in a related field. Ability to    improve accuracy and performance of inventory systems and utilize inventory software. Fluent in the use of word processing and spreadsheet software.

1. Language Skills

            Ability to read and interpret documents such as safety rules, operating and maintenance   instructions, and procedure manuals.  Ability to write routine reports and correspondence.

1. Mathematical Skills

            Ability to calculate figures and amounts such as discounts, interest, commissions,            proportions, ratios, and percentages.  Ability to apply concepts of basic algebra and geometry.

1. Reasoning Ability

            Ability to solve practical problems and deal with a variety of variables in situations where            only limited standardization exists.  Ability to interpret a variety of instructions furnished       in         written, oral, diagram, or schedule form.

1. Certificates, Licenses, Registrations

            Valid Class “C” Driver’s License required and driving record acceptable to the company.

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