Human Resources Administrative Assistant

Job Title: HR Administrative Assistant
Department: Human Resources
Reports to: Human Resources Manager
FLSA Status: Non-Exempt
Location: 915 NW Atlantic St, Tullahoma, TN 37388
Hours: 7:00am-3:30pm Monday-Friday

General Overview: HR Administrative Assistant is responsible for supporting the Human Resources department and reasonable administrative needs of other department managers as determined by the HR Manager. Position will also serve as main receptionist for facility, as needed.

Essential Duties & Responsibilities:

• Support applicants with online application process, coordinate tours, and partner with manufacturing personnel to staff needed headcount for the production facility
• Organize new hire pre-employment background check and drug screenings
• Conduct interview scheduling and reference checking
• Conduct new employee onboarding including collecting necessary documents
• Create and maintain employee payroll and training files
• Conduct new employee benefit orientation and support HR department and employees with annual open enrollment process
• Complete employment verification requests
• Complete HR Action Forms along with entering data into HRIS and running needed reports
• Review and audit hours in HRIS for payroll processing and payroll reporting
• Conduct and provide support to HR/Safety Manager for Safety training courses
• Schedule employee safety and wellness activities including biometric screenings, vaccinations, audio testing, and respirator use assessments
• Monitor and track safety training courses, files and EHS requirements
• Schedule and coordinate company-wide events with HR Manager, company personnel and vendors
• Answer and route incoming telephone calls to appropriate personnel
• Greet guests including vendors, applicants, and contractors and refers them to appropriate personnel
• Sort and deliver incoming mail to appropriate personnel
• Provide backup/support to HR/Safety Manager in all related areas
• Provide administrative support to other department managers as needed

Knowledge, Skills, Abilities and Education Required:

• Two years of human resources experience in a manufacturing environment strongly preferred
• EHS or Safety Management experience in a manufacturing environment preferred
• Ability to multi-task and work under time constraints in high pressure situations
• Organized and able to use independent judgment when making decisions
• Proven ability to maintain high level of confidentiality
• Demonstrate strong verbal and written communication skills
• Demonstrate good presentation and public speaking skills
• Working knowledge of Microsoft Office products
• Prior experience in administration of automated hourly payroll, preferably using ADP
• Working knowledge of office equipment including copiers, printers, and faxes

Working Conditions: General office working environment.

Safety Hazards: 70% of the work is performed in an office environment. 30% of the work is performed in a factory environment with exposure to dust, air borne fibers, fumes, dirt, noise, vibrations, chemicals, and solvents. Traveling between buildings year-round is required. Safety glasses is required while performing certain tasks.

This job description does not list all the duties of the job. You may be asked to perform other instructions and/or duties. You will be evaluated in part based upon your performance of the task listed in this job description.