Cadet Sponsor Program Coordinator Int #5612

OMB NO: 1625-0120

Expiration Date: 01/30/2025

Announcement #: 5612

Opening Date: 19 March 2024 Pay Plan/Series/Pay Band: NF-0303-03

Closing Date: Until Filled Work Schedule: Intermittent (0-19 hrs/wk)

Position: Cadet Sponsor Program Coordinator Salary: $20.50-$22.50/hour DOE

Who May Apply: All Sources Location: New London, CT

USCG Academy

DUTIES:

Serves as the central point of contact for matters relating to the day –to-day operations of the Cadet Sponsor Family Program at the U. S. Coast Guard Academy. Program Liaison for the cadets, sponsor families, the public, and the Coast Guard Academy Administration.

Responsible for soliciting and screening sponsor families for the incoming class each year. Initiate all Background Check procedures for families applying to the Sponsor Family Program, monitor, and track to completion. Provide training for all families and cadets annually and oversight of the application process. Organize and maintain all information and documentation for the training and matching of cadets to families. Maintain records, files, statistical data, and background check completion summaries.

Adheres to and monitors regulations in the area of administrative services and functions of the program, especially regarding protection of applicant personal information. Composes standard operating procedures, sets internal priorities, and develops procedures to meet requirements and generate improvements in administration of the program.

Collects, compiles, and organizes information and data to meet program administration requirements. Manipulates data to meet presentation and report requirements. Initiates and facilitates methods for automating reports and correspondence. Uses a computer to transmit correspondence, create reports, databases, spreadsheets, graphics, newsletters, and presentations. Responsible for maintaining current information on the Sponsor Family Program website and CGA Sponsor Family Program Facebook page.

Beginning in May, work approximately five hours/week, and then in mid June, ~10 hours per week. In July- August, approximately 19 hours per week. In the fall and winter months, back to five-10 hours per week.

You will be evaluated for this position based on how well you meet the qualifications below. Your resume/application must demonstrate the required experience/education. Please see additional information on how your application is evaluated.

QUALIFICATIONS REQUIRED:

Minimum:

1. An Associate’s Degree from an accredited university with emphasis in business administration and at least two years of administrative experience.

2. Proficient computer experience utilizing Microsoft Office Suite including Access database

3. Experience with public speaking. Excellent written and verbal communication skills.

4. This is a white-collar position where occasional lifting up to 20 lbs. may be required.

Preferred:

1. A Bachelor’s Degree from an accredited university and at least two years of specialized experience in program administration within a college/university environment.

2. Strong marketing interaction with the military and public sector.

USCG COMMUNITY SERVICES COMMAND COMPREHENSIVE BENEFITS:

By choosing to work for the Coast Guard Community Services Command, you will enjoy one of the best benefit packages available anywhere:

• Paid Annual and Sick Leave
• Holiday Pay
• Medical/Dental/Vision Insurance
• Flexible/Dependent Spending Account
• Pension Plan
• 401k Savings Plan
• Life Insurance
• Short Term/Long Term Disability
• Tuition Assistance
• Paid Parental Leave

*Benefit offerings are subject to applicable worker categories (Full-time, Part-time, Intermittent), location, position, and length of time in service

OTHER ESSENTIAL INFORMATION:

• Selectee will be required to participate in Direct Deposit/Electronic Funds Transfer as the Standard method of payment for payroll and travel purposes.
• Males born after 12/31/59 and at least 18 years of age must be registered with the Selective Service System, unless covered by an exemption under the Selective Service Law, in accordance with 5 U.S. Code 3378. Selectee will be required to provide a written statement regarding his registration status unless he is exempted by this statute.
• Must satisfactorily complete a Federal Background check.

HOW TO APPLY

Additional Information on how you will be evaluated:

Your resume/application must demonstrate the required experience/education. Experience refers to paid and unpaid experience, including volunteer work done through the National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social, committee, sports, internships). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and leadership experience that translates directly to paid employment. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.

You MUST submit a resume or any other written format in English of your choice which clearly identifies: (1) The announcement number, title and pay band of the job you are applying for, and, (2) Information such as full name; mailing address; country of citizenship (U.S. Citizenship required OR valid authorization to work in the US); highest Federal grade or NAF pay band held with job series, title, and dates held (if applicable); a statement requiring proof of veterans’ preference by means of DD 214; education; and relevant work experience including start/end dates, supervisor’s name and phone number, salary and title, series and grade if experience was with a non-appropriated fund instrumentality of the Federal government. You must also include a copy of your most recent performance appraisal if you are a current Federal or NAF employee. Applications may not be sent in franked Government envelopes; applications filed in this fashion will not receive consideration. If information is not complete, you may be excluded from consideration.

Outside Candidates: To apply, please visit our website at https://shopcgx.com and click on “Careers” at the bottom of the page. Internal Candidates: Sign into ADP Workforce now. Click on Myself/Talent/Career Center.

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Cadet Sponsor Program Coordinator Int - #5612

New London, CT, US

Equal Employment Opportunity: All candidates will be considered without regard to any non-merit factor such as race, color, religion, sexual orientation, national origin, age, disability, or marital status.

PRIVACY ACT NOTICE

Authority: The U.S. Coast Guard rates applicants under the authority of Title 5 of U.S. Code, Sections 301, 1104, 1302, 2103, 3301, 3304, Executive Order 9397, and Departmental Regulations.

Principal Purpose: To collect information needed to determine how well an applicant’s education and work experience qualify them for the job they are applying for.

Routine Use: This information provided will be shared with the hiring manager and interview panel members. It may also be shared in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding.

Disclosure: Voluntary, however, failure to disclose requested information may result in an applicant not receiving consideration for a position in which the information is needed.

Paperwork Reduction Act Statement: An agency may not conduct or sponsor an information collection and a person is not required to respond to this information unless it displays a current valid OMB control number and an expiration date. The control number for this collection is OMB 1625-new, expiration 01/30/2025. The estimated average time to complete this application is 40 minutes. If you have any comments regarding the burden estimate you can write to U.S. Coast Guard, Community Services Command, 510 Independence Parkway, Suite 500, Chesapeake, VA 23320.