Activities Coordinator

Job Qualifications.

• High School diploma or equivalent.
• Two years of experience in a social or recreational program, within the last five years, one of which was
  full time in a residential health care setting.
• A qualified therapeutic recreational specialist or an activities professional certified or a qualified
  occupational therapist or a qualified certified occupational therapist assistant
• Preference given to experience in managing staff, administration, or the practice of leading residential
  activities in the long term care setting.
• Work effectively with minimal supervision, strong communication skills, and ability to lead a group of
  people in completing tasks.
• Meet the physical job demands of the position

Hours of Work:

Full-time position. Works weekends as necessary

PUBLIC RELATIONS:

• Assist with facility marketing plans as delegated by supervisor.
• Coordinate activities that will invite the community to visit (i.e. Community Service Programs,
• Entertainment, Community Groups, Newsletters, Volunteer Program)
• Assists in the planning of special events (i.e. Holiday Dinners, Memorial services, Honoring of Veterans)

RESIDENTS:

• Assure that the recreational related emotional and social needs of the resident are met/maintained on an
  individual basis
• Assist residents with display of cards, photos, calendars, or other momentous in their rooms
  (Maintenance to assist hanging anything on wall for safety/security)
• Involve the resident/family in planning objectives and goals for the resident
• Involve the resident/family in planning recreational activities programs when possible
• Participate in Resident Council meetings as warranted; assure minutes are recorded and follow up to any
  concerns/suggestions is provided to the residents.
• Offer Clergy visits to residents
• Provide each and every resident/family with the information necessary to explain their rights and
  responsibilities while staying at the facility.
• Offer and provide if requested one-to-one visits to residents and families offering supportive listening and
  socialization.

OPERATIONS

• 
  Plan, develop, organize, implement, evaluate, & direct the recreational activities programs of this facility
• Assist in the development, administering, and coordinating of department policies and procedures
• Keep abreast of current federal and state regulations, as well as professional standards, and make any
  recommendations on changes in policies and procedures to the Administrator.
• Review dept. policies & procedures, at least annually & participate in making recommended changes
• Interview resident/families as necessary in a private setting
• Perform administrative duties, such as completing necessary forms, reports, etc., and submitting such to
  the Administrator as required.
• Assume the authority, responsibility, and accountability of directing the Activities department
• Coordinate recreational activities with other departments as necessary
• Serve on, participate in, and attend various committees of the facility as required, and as appointed by
  the administrator
• Work with fellow departments and implement recommended changes as required.
• Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm
  environment throughout the facility
• Be aware of and assist in notifying appropriate departments of new admissions, resident
  discharges/transfers, room changes, and resident deaths.
• Coordinate Group Social Activities, Indoor/Outdoor activities, Activities away from the facility, spiritual
  programs and when possible at a place of worship, creative activities such as crafts, arts, music, exercise
  activities, one-to-one activities, and promotion of facility and community interaction (i.e. Resident/Family
  in the local parade, Community coffee at the facility hosted by our Dietary and Activities department).
• Provide residents/family the opportunity to participate in planning & implementation of activities
  program(s).
• Work with the facility's Ombudsman as necessary and implement recommended changes as required.
• Provide current and accurate posting of the scheduled activities throughout the building
• Attends in-services/educational conference that promote professional development, willing to travel
  when necessary to these events.

BUDGET

• Assist Administrator with development of yearly budget for the Activities department
• Monitor expenses of department and implement any necessary changes as directed by the administrator
• Offers input for capital equipment budget
• Has a basic understanding of the information included in the budget, reviews it on a monthly basis to
  insure expenditures are in line with budgeted amounts and responds appropriately.

BUILDING

• Request repairs for office equipment as necessary.
• Reports safety and environment hazards.
• Responds appropriately to fire drills, codes, etc.
• Maintains a clean and orderly environment
• Assist with putting up, taking down and storing of proper seasonal/holiday decorations.
• Keep Activities storage area neat, organized and in a manner that promotes safety.

EMPLOYEES

• Provide current licensure/certifications and or proper documentation to supervisor for personnel file
• Maintain open communication with all departments to promote the best quality of care for
  residents/family.
• Recruit, train and supervise volunteers when appropriate
• Report to work on time, properly groomed according to departmental/facility dress code
• Follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and
  the use of safety equipment and supplies to prevent work-related injuries and illnesses.
• Wears name tag at all times