Staff Accountant

Job Description:\n\n Job Summary: The Accountant will prepare financial reports to track the organization's assets, liabilities, profit and loss, tax liabilities, and other related financial activities. Essential Functions:Performs general cost accounting and other related duties in the accounting department.Prepares periodic (monthly) balance sheets, income statements, and profit and loss statements.Maintains the general ledger.Codes invoices, sets up new accounts, reconcile accounts, and closes the monthly books.Reconciles bank accounts at least monthly, verifies deposits and addresses inquiries from banks.Reconciles customer accounts and manages accounts receivable collections.Verifies payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.Provides outside auditors with assistance; gathers necessary account information and documents to perform an annual audit.Files required tax forms with federal, state, and local government agencies.As appropriate, coordinates with a software vendor to maintain accounting software system; recommends updates to enhance the accounting software.Performs other related duties as assigned. Must comply with federal laws and regulations as required by the Health Insurance Portability and Accountability Act (HIPAA).Performs related duties. Professional Behavior Effectively plan, organize workload and schedule time to meet the demands of the position.Work in a cooperative and professional manner with OHC and GPTLHB staff.Treat Great Plains tribes and collaborators with dignity and respect.Utilize effective verbal and written communication skills.Advance personal educational development by attending training sessions and seminars as appropriate.Exemplify excellent customer service with tribal stakeholders, health board colleagues, program partners, service recipients, visitors and guests. Foster a work environment of wellness, courtesy, friendliness, helpfulness and respect. Relate well and work collaboratively with coworkers and all levels of staff in a professional manner. Consistently demonstrate respect for and acceptance of differing capabilities, cultures, gender, age, sexual orientation and/or personalities. Maintain and ensure organizational privacy and confidentiality. Handle crisis and tolerate stress professionally.Be self-directed and take proactive initiative to assist others. Resolve issues with other departments and coworkers without direct supervision if needed. Exercise flexibility to alter plans/routines when situations require and continue to perform without projecting stress/frustration that would adversely affect the work environment. Promote an alcohol, tobacco and drug-free lifestyle.Embrace modes of appearance and attire that reflect a professional presence. Adhere to GPTLHB policies and procedures.Other duties as assigned by the Supervisor. RequirementsParticipates in Core Connections training, and applies GPTLHB Core Connections concepts and practices in their workExemplify excellent customer service with tribal stakeholders, health board colleagues, program partners, service recipients, visitors and guests.Foster a work environment of wellness, courtesy, friendliness, helpfulness and respect.Relate well and work collaboratively with coworkers and all levels of staff in a professional manner.Familiarity and/or experience working with American Indian populations and respect for and knowledge of traditional, cultural and spiritual practices of diverse American Indian communities, as well as an ability to work with other culturally and ethnically diverse populations. Consistently demonstrate respect for and acceptance of differing capabilities, cultures, gender, age, sexual orientation and/or personalities. Maintain and ensure organizational privacy and confidentiality.Must be able to handle crisis and tolerate stress professionally.Must be self-directed and take proactive initiative to assist others.Possess the ability to resolve issues with other departments and coworkers without direct supervision. Able to exercise flexibility to alter plans/routines when situations require and continue to perform without projecting stress/frustration that would adversely affect the work environment.Ability to maintain a flexible work schedule, including evenings, weekends and overnight or extended travel as necessary.Ability to effectively present information in one-on-one and small group situations to community members, consumers and other employees of the organization.Proficiency with computer programs (Word, Excel, PowerPoint) and other Internet technologies.Valid driver’s license must be kept current, and certificates, credentials or licenses must be kept current and consistent with regulations required by applicable federal, state and/or grant regulations.Ability to promote an alcohol-, tobacco- and drug-free lifestyle.Embrace modes of appearance and attire that reflect a professional presence.Adhere to GPTLHB policies and procedures. Supervisory Controls The supervisor makes assignments by defining objectives, priorities, and deadlines and assists the employee with unusual situations that do not have clear precedents. The employee plans and carries out the successive steps and handles problems and deviations in the work assignments in accordance with instructions, policies, previous training, scope of license/certification, or accepted practices in the occupation. Completed work is usually evaluated for technical soundness, appropriateness, and conformity to policy and requirements. The methods used in arriving at the end results are not usually reviewed in detail. Guidelines Guidelines are available but are not completely applicable to the work or have gaps in specificity. The employee must use judgment in interpreting and adapting guidelines, such as agency policies, regulations, precedents, accreditation requirements, advanced clinical protocols, and work directions for application to specific cases or problems. The employee analyzes results and recommends changes. The employee uses initiative and resourcefulness in deviating from traditional methods or researching trends and patterns to develop new methods, criteria, or proposed new policies. Guidelines include GPTLHB, OHC, and department policies and procedures. These guidelines are generally clear and specific, and deviations must be authorized by the supervisor. Complexity/Scope of Work The work typically includes varied duties that require many different and unrelated processes and methods, such as those relating to well established aspects of an administrative or professional field. Decisions regarding what needs to be done include the assessment of unusual circumstances, variations in approach, and incomplete or conflicting data. Positions with this level of complexity include clinical professional positions, advanced professionals, and management positions. The work involves treating a variety of conventional problems, questions, or situations in conformance with established criteria. The work product or service affects the design or operation of systems, programs, or equipment; the adequacy of such; the social, physical, and economic well-being of people; or the social or economic well-being of the organization. This level of scope and effect is typically representative of work performed by para-professionals, clinical professionals, administrative specialists or technicians, and skilled trades positions within the organization. Contacts The personal contacts are with employees throughout the organization and are generally engaged in different functions and kinds of work, and may be representatives from various levels. Other personal contacts at this level include contact with partner organizations, Tribal affiliate organizations, and members of the general public. The purpose is to plan, coordinate, or advise on work efforts, or to resolve operating problems by influencing or motivating individuals or groups who are working toward mutual goals and who have basically cooperative attitudes. Work Environment/Physical Demands The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, requiring use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated. The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. The employee must be able to read, write, speak and hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervisory and Management Responsibility This position has no formally assigned supervisory responsibility or authority. The employee is responsible only for the performance of their own assigned work. They may be asked to train new employees in the fundamentals of the jobs or to participate in cross-training of other employees in the department, but such assignments do not include the on-going authority to assign and review work of other employees or to recommend or take corrective action with regard to other employees' performance. Education/Experience/Certificates/CredentialsBachelor’s degree and three (3) years of progressively responsible relevant experience, or an associate’s degree and five (5) years progressively responsible experience, or a high school diploma or GED and seven (7) years of progressively responsible experience.Must successfully pass a criminal and background check, and a pre-employment drug screen. The GPTLHB is a tribal organization which follows tribal preference laws. It is our policy to give preference to qualified Indian/Tribal candidates over qualified non-native candidates in hiring decisions, if all other qualifications are equal. Employment is contingent upon the outcome of all required criminal background checks. GREAT PLAINS TRIBAL LEADERS HEALTH BOARD - Profile Established in 1986, the Great Plains Tribal Leaders Health Board (referred to as the “GPTLHB” or the “Board”) represents the eighteen tribal communities in the four-state region of South Dakota, North Dakota, Nebraska, and Iowa. Through public health practices and the formation of tribal partnerships, we work to improve the health of the American Indian peoples we serve by providing public health support and health care advocacy. Serving as a liaison between the Great Plains Tribes and the various Health and Human Services divisions, including the Great Plains Area Indian Health Service, the GPTLHB works to reduce public health disparities and improve the health and wellness of the American Indian peoples who are members of the 18 Great Plains tribal nations and communities. Our corporate office is in Rapid City, South Dakota. It is our vision that all tribal nations and communities in the Great Plains will reach optimum health and wellness through lasting partnerships with health organizations and embrace culturally significant values that are empowered by tribal sovereignty. United under the GPTLHB umbrella, our tribal constituents can compete for population-based grants and resources that may not otherwise be available to them. Through GPTLHB, tribes are empowering themselves to address their individual health resource needs in an effective way. Our mission is to improve the wellness of our people by providing quality healthcare, public health services, advocacy, and support in partnership with the tribal nations of the Great Plains area. Operationally, the Board consists of two business units and five shared services: 1. The Oyate Health Clinic (approximately 375 employees, including contractors, and $80 million of annual funding, which includes $25 million from third-party payors and $55 million from the Indian Health Service).Using a staff model HMO business model, the Clinic provides, among other services, primary and urgent care medical services, ancillary and auxiliary health care services, and a full-service pharmacy. The Clinic serves approximately 22,000 active patients.Medicare, Medicaid, and private insurance are the significant third-party payors.Most Native American patients are provided with no cost health care. The Clinic’s services are provided at two facilities in Rapid City.GPTLHB assumed exclusive management and operational control of the Clinic from the Indian Health Service in 2019 2. Public Health Education and Advocacy Services (approximately 75 employees and $10 million of annual funding):The Board represents the interests of the Great Plains Region’s eighteen tribes to various federal, state, or other agencies or bodies. GPTLHB also supplies technical aid to the eighteen tribes and the Indian Health Service (“IHS”) Great Plains Region’s service unit. GPTLHB finds grants and other funding that may be available to tribal health programs; supports tribal programs applying for the grants or by applying on their behalf; and runs program activities in collaboration with the tribal and/or IHS service units.Certain behavioral health services are provided at the Board’s LaCrosse Street facility in Rapid City. Other services are provided from GPTLHB’s corporate office or several smaller offices in the Great Plains Region.This unit also develops, organizes, or sponsors various public health education programs and events. 3. Shared Services (approximately 50 employees) includes accounting and finance, facilities, human resources, information technology, and purchasing.