Event and Sales Support Coordinator

ABOUT US TRANSTEX is a cleantech company helping transportation fleets significantly reduce their CO2 emissions, fuel consumption, and environmental footprint by providing their trucks and trailers with aerodynamic solutions that improve their bottom line. Located in Indianapolis, IN, TRANSTEX has been serving the transportation industry for over 15 years. As we continue to grow and expand, we are looking for a talented Marketing Operations Event and Sales Support Coordinator to join our team and play a pivotal role in supporting the sales department with their various needs. ABOUT YOU You reside in Indiana and are passionate about Marketing, Event planning and sustainability. You are a skilled hands-on professional who enjoys working in a dynamic environment. You are a highly motivated and autonomous person who demonstrates a sense of ownership. You also have the following assets: · Bachelor’s degree in marketing, Public Relations, Communication, or related field. · Experience in planning and organizing trade shows, customer events, and meetings. . Creative mindset with the ability to think outside the box. . Highly organized and detail oriented. . Exceptional communication and interpersonal skills. · Up to 20% travel for tradeshows and related events Key Responsibilities Scheduling, booking, planning, and organizing best-in-class transportation trade shows which entails: · Securing the venue, planning the layout, and liaising with vendors to determine their booth requirements. · Managing the booking and registration of vendors, employees, and guests. · Arranging travel and accommodation logistics, administration, and bookings. · Coordinating the logistical requirements such as security, equipment rentals, and catering services. · Running the floor to ensure the event operates smoothly. · Ensuring that all health and safety standards are adhered to during the event. · Some physical labor required to assemble and dissemble trade show booth. · Booking entertainment · Making on time accurate payments to vendors. Scheduling, booking, planning, and organizing best-in-class Customer Appreciation Events which entails: · Booking hotel rooms · Booking catering · Ordering promotional items Scheduling, booking, planning, and organizing best-in-class Sales Meetings: · Preparing meeting rooms for appointments · Coordinate schedules. · Greets customers and clients prior to meetings. Sales support for sales team regional events and dealer open houses: · Registration to events · Shipments · Ordering branded apparel and promotional items) Administrative tasks · Answering phone calls and emails. · Creating Purchase Orders and Reception. · ZoHo Expense Reports Requirements · Ability to meet deadlines and/or targets. · Ability to work both independently and in a dynamic team environment. . Ability to work under pressure. . Available for on demand requests (outside of working hours). · Team player, strong interpersonal skills (listening, interpersonal skills, diplomacy) · Possess a strong working knowledge Microsoft Office Suite including Word, Excel, and PowerPoint ABOUT THE OFFER · Competitive base salary · Reimbursement towards a health plan including dental, vision, and life insurance . 401K with employer match · Paid vacation, holidays, and personal days available at hire. We sincerely thank each applicant for their interest in our company. Be assured that we will pay the closest attention to your application. Please feel free to contact Todd McGuire directly at tmcguire@transtex-llc.com with any questions regarding this opportunity. TRANSTEX is an Equal Opportunity Employer