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in East Hampton, NY
Virtual Administrative Assistant - PT Flex Schedule
•14 days ago
Estimated Pay | $20 per hour |
---|---|
Hours | Full-time, Part-time |
Location | East Hampton, New York |
Compare Pay
Estimated Pay We estimate that this job pays $20.41 per hour based on our data.
$14.79
$20.41
$30.56
About this job
Job Description
Job Description
We are seeking a part-time detail-oriented individual to work as part of a team for two executive level principals and assist in the management, maintenance and updating of their contact databases. The ideal candidate will possess a keen eye for detail, strong organizational skills, and the ability to handle confidential information discreetly.
Key Responsibilities:
- Maintain and update contact information within Salesforce for two executives.
- Add links to LinkedIn profiles and upload contact photos in Salesforce.
- Tag and categorize contacts into different groups for targeted communications.
- Track and update attendance for various events, including social, philanthropic, and political gatherings.
- Assist in generating and refining invite lists for events based on contact interactions and familiarity with the database.
- Ensure the accuracy and completeness of contact data.
- Work closely with executive assistants to verify and input new contact details.
- Provide regular reports on the status and integrity of contact data.
- Identify and rectify data inconsistencies and errors.
- Collaborate with IT for Salesforce troubleshooting and updates.
Required Skills and Qualifications:
- Salesforce certification is highly desirable.
- College degree required.
- 1-2 years of experience in data management or administrative support, preferably with Salesforce.
- Proficiency in Salesforce CRM, MS Office, particularly Excel.
- Excellent attention to detail, organizational, and time-management skills.
- Strong communication and interpersonal abilities.
- Ability to responsibly handle confidential information.
- Adaptability to work in a dynamic environment.
Preferred Skills:
- Experience with Salesforce CRM and understanding its features and capabilities.
- Familiarity with data management principles and database systems.
- Previous experience in an administrative role supporting executive staff.