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Accounting Associate
| Estimated Pay | $14 per hour |
|---|---|
| Hours | Full-time, Part-time |
| Location | Milwaukee, Wisconsin |
Compare Pay
Estimated Pay We estimate that this job pays $13.53 per hour based on our data.
$10.58
$13.53
$16.72
About this job
SUMMARY
This position is responsible for the accounts receivable process within the Accounting / Finance Department and provides back up to other department positions as appropriate and as required. This position reports to the Controller.
RESPONSIBILITIES Include the following, but are not limited to:
ACCOUNTS RECEIVABLE
CASH DEPOSITS
OTHER DUTIES
EDUCATION & EXPERIENCE REQUIREMENTS
PHYSICAL DEMANDS
The physical demands at UWGMWC are representative of what is needed to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
AMERICANS WITH DISABILITIES
It is the policy of UWGMWC to comply with all relevant and applicable provisions of the Americans With Disabilities Act (ADA), as amended. UWGMWC will not discriminate against any qualified applicant with respect to any terms, privileges or conditions of employment based upon an individual's physical or mental disability. UWGMWC will also make reasonable accommodation whenever and wherever possible for all employees or applicants with disabilities provided that the individual is otherwise qualified to safely perform the duties and assignments required by the job, and provided that any accommodation does not require significant difficulty or expense. UWGMWC's policy of non-discrimination applies to all personnel and employment practices including, but not limited to, job application procedures, hiring, advancement, termination, compensation, job training and other terms, conditions and privileges of employment.
EQUAL OPPORTUNITY EMPLOYER
It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic. This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions.
DIVERSITY, EQUITY & INCLUSION STATEMENT:
Diversity, Equity & Inclusion is a core value at United Way of Greater Milwaukee & Waukesha County. We strive every day to enhance the culture of belonging and are passionate about building and sustaining an inclusive and equitable working environment. We believe this allows us to attract, retain the best possible colleagues to use their full gifts to serve our community. We are looking for other great colleagues who are excited about this important work.
?
This job description indicates the general nature and work level performed by employees within this position. It is not designed to be a comprehensive inventory of all duties and qualifications required. The duties and/or requirements of this position may be modified, added, or deleted at any time.?Other duties may be assigned.
RESPONSIBILITIES Include the following, but are not limited to:
ACCOUNTS RECEIVABLE
- Retrieve BMO Lockbox and EFT deposit data daily from bank.
- Process/input daily deposit and lockbox payments.
- Process cross department lockbox payments.
- Manage Accounts Receivable email inbox.
- Reconcile and balance receivables.
- Post payments (either manually or via connector files; downloaded from secure site.) stock donations, electronic funds transfers (EFTs).
- Create, review and mail monthly corporate, payroll, sponsorship and vine statements.
- Analyze balance due reports and follow-up on "delinquent" accounts by phone or by appropriate letters with communication to the Campaign Division.
- Maintain A/R customer database in CRM (contact person, remittance cycles, payment patterns and other useful account information).
- Prepare and maintain monthly pledge and accounts receivable report for the Board and Finance Committee
- Run month-end reports to balance CRM to A/R and Pledge Processing receivables for each month in preparation for the Board Report.
- Review and reconcile miscellaneous receivables.
- Process adjustments to donor and/or company accounts as needed.
- Review and prepare write-off for prior campaign years.
CASH DEPOSITS
- Process mail with Pledge Processing Department to determine proper workflow outcomes for posting payments.
- Prepare and post daily cash deposits for all campaigns and those requiring special handling.
- Match deposit slips with receipts from banks.
- Prepare Summary Journal worksheet (including AR and PP lockbox in-office deposits).
- Verify Pledge Processing Department deposit amounts via internal reporting systems for accuracy.
- Post monthly Interest, credit card and bank fees to combined campaigns.
OTHER DUTIES
- Create, verify and mail yearly tax receipts.
- Prepare and maintain tracking and reconciliation spreadsheets, as appropriate.
- Provide back-up assistance in the Accounting Department as needed.
- Assist and support "live campaign" processing as time permits.
- Create reports for Auditors on selected audit confirmations and assist with the yearly audit process.
- Prepare invoice for company sponsorships and others as requested.
- Other special projects as assigned.
- Inventory & maintain supplies for Finance.
- Provide excellent customer service to donors in relation to payment related inquiries.
EDUCATION & EXPERIENCE REQUIREMENTS
- Associate degree in accounting or business-related field.
- Two-years general accounting experience, accounts receivable experience preferred.
- Spreadsheet/word processing to the intermediate level (MS Office Excel and Word preferred).
- Experience with CRM software and donor database tools
PHYSICAL DEMANDS
The physical demands at UWGMWC are representative of what is needed to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard, reach, stoop and occasionally kneel.
- Specific vision abilities required by this job include close vision requirements due to computer work.
- Light to moderate lifting is required (up to 25lbs).
- Ability to uphold to the stress of traveling (in designated positions).
- Regular, predictable attendance is required; including additional overtime as business demands dictate.
- Ability to drive automobile to meetings, appointments, and events.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Moderate noise (business office with computers, phone, printers and light traffic).
- Ability to work in a confined area.
- Ability to sit at a computer terminal for an extended period of time.
AMERICANS WITH DISABILITIES
It is the policy of UWGMWC to comply with all relevant and applicable provisions of the Americans With Disabilities Act (ADA), as amended. UWGMWC will not discriminate against any qualified applicant with respect to any terms, privileges or conditions of employment based upon an individual's physical or mental disability. UWGMWC will also make reasonable accommodation whenever and wherever possible for all employees or applicants with disabilities provided that the individual is otherwise qualified to safely perform the duties and assignments required by the job, and provided that any accommodation does not require significant difficulty or expense. UWGMWC's policy of non-discrimination applies to all personnel and employment practices including, but not limited to, job application procedures, hiring, advancement, termination, compensation, job training and other terms, conditions and privileges of employment.
EQUAL OPPORTUNITY EMPLOYER
It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic. This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions.
DIVERSITY, EQUITY & INCLUSION STATEMENT:
Diversity, Equity & Inclusion is a core value at United Way of Greater Milwaukee & Waukesha County. We strive every day to enhance the culture of belonging and are passionate about building and sustaining an inclusive and equitable working environment. We believe this allows us to attract, retain the best possible colleagues to use their full gifts to serve our community. We are looking for other great colleagues who are excited about this important work.
?
This job description indicates the general nature and work level performed by employees within this position. It is not designed to be a comprehensive inventory of all duties and qualifications required. The duties and/or requirements of this position may be modified, added, or deleted at any time.?Other duties may be assigned.
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