Customer Service Clerk (Police Department)

VILLAGE OF SCHAUMBURG

Human Resources Department

101 Schaumburg Court,Schaumburg, IL 60193

The Village of Schaumburg is a thriving community of 78,723 residents located 11 miles west of O'Hare International Airport and approximately 26 miles northwest of Chicago. Not only is Schaumburg the twelfth-largest community in the State of Illinois, but it is also home to the second-largest concentration of retail, office, and commercial activity.Notable village distinctions include being rated as an excellent or good place to live by 95% of respondents in the National Community Survey;having multiple highly-awarded and accredited departments; and being recognized as a Better Business Town by The Better Business Bureau of Chicago and NorthernIllinois.

The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be.

NOW ACCEPTINGAPPLICATIONS FOR THE POSITION OF:

Customer Service Clerk (Police Department)

Interested candidates are encouraged to apply as soon as possible. Interviews will be conducted as applications are received. This position will remain open until filled.

STARTING PAY RATE: $21.40 - $23.92 per hour based on a 35-hour workweek. Salary dependent on qualifications. The salary range for this position is $21.40 - $31.49. This position is represented by a union; you may refer to the AFSCME collective bargaining agreement available on our website.

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

JOB SUMMARY:

This position performs a variety of functions within records in the areas of customer service, data entry, and clerical tasks. This position is responsible for the handling of phone calls, customers, and receipts of payments, data entry; adjudication administration and coordination of monthly hearings, processes subpoenas, Freedom of Information Act (FOIA), background checks, letters of good conduct, and assists in the department accreditation process. Creates, processes, and maintains various accounts receivable systems for the department.

This position will need to process Freedom of Information Act (FOIA) requests, subpoenas for Police Records and sworn Officer's court appearances, and also have the ability to redact videos. The schedule for this position is 9:00am to 5:00pm.

JOB DUTIES:

1. Assists, provides information, and responds to questions and concerns from the public, departmental staff, and other agencies in person and by telephone.
2. Responds to public inquiries for information regarding police reports, accident reports, and other matters; ensuring that the release of records follows state, federal, and local laws.
3. Collects fees and fines for the department, including but not limited to, parking citations, ordinance fines, accident reports, vehicle releases, fingerprinting, batch payments, and other matters; prepares and issues receipts; maintains appropriate ledgers and daily cash drawer balance.
4. Performs clerical functions of the police local adjudication program including boots and administrative tow. Attends adjudication hearings.
5. Reviews, updates, and maintains the police records system to ensure timeliness, completeness, and compliance with the state and federal records depository requirements.
6. Validates records within the state law enforcement agencies data system (LEADS) computer program and queries the Illinois State Police computer program for various data.
7. Maintains CALEA standards and files.
8. Maintains and processes court-ordered documents such as expungements, sealing of files, and subpoenas.
9. Maintains and processes extra duty detail requests.
10. Performs other duties as assigned.

QUALIFICATIONS:
1. Education equivalent to a high school diploma.
2. A minimum of one year of customer service and clerical experience that demonstrates a general aptitude for working with the public in a professional environment.
3. LEADS certification preferred or ability to obtain within three months from the date of hire.
4. Proficiency with current computer technology, job-specific software, and customer service systems.

BENEFITS:

The Village of Schaumburg has a competitive benefit package with coverage that begins on the first day of employment and includes: flexible benefit Section 125 plan including health, dental, vision, and life insurance as well as medical and dependent care flexible spending accounts, and a retirement plan through the Illinois Municipal Retirement Fund. The Village also provides paid holidays, paid vacation, sick leave, tuition reimbursement, succession development, and more.

SELECTION PROCESS:

Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications. Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen (including cannabis).

THE VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY EMPLOYER