Administrative Analyst I

The City of Ojai Public Works Department is seeking an Administrative Analyst I with strong technical and customer service skills to be part of the Public Works team.

DEFINITION

Under direction, the incumbent performs a wide variety of professional, administrative, analytical, and management support duties; coordinates and administers assigned processes, procedures, and programs; and coordinates assigned activities with other staff, outside agencies, and the general public.

DISTINGUISHING CHARACTERISTICS

Administrative Analyst -This is the entry level in the class series. Positions at this level usually perform most of the duties required of the positions at the II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Since this class is often used as a training class, employees may have only limited or no directly related work experience.

SUPERVISION EXERCISED

May exercise direct supervision over assigned staff.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

Participate in a variety of studies; collect, monitor and analyze data; provide management level analysis of issues and actions relative to area of responsibility; assist in providing recommendations for improving operational efficiency.

Collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex issues or questions; prepare comprehensive records and reports to present and interpret data, identify alternatives, and make and justify recommendations.

Conduct surveys and perform research and statistical analyses on administrative, financial, and operational problems or issues; monitor legislation and analyze proposed legislation.

Serve as a liaison with employees, public and private organizations, community groups and other organizations; provide information and assistance regarding the assigned programs and services; deliver or assist in oral presentations as requested; respond to and resolve inquiries and complaints.

Coordinate assigned programs, activities, and administrative support functions with other City departments, the public, and outside agencies; attend meetings as representative for assigned program.

Participate in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compile and analyze data and make recommendations regarding staffing, equipment, and facility needs; recommend and assist in the implementation of goals and objectives; implement policies and procedures.

Monitor and maintain compliance with pertinent Federal, State, and local laws, codes, regulations, and ordinances; assist in implementing procedures to ensure compliance with applicable laws and regulations.

Participate in the preparation and administration of assigned budget(s); maintain and monitor appropriate expenditure controls as assigned.

Attend and participate in a variety of professional group meetings; stay abreast of new trends and innovations relative to area of assignment.

Coordinate employee communications activities; write, edit, and perform layout and design of articles for City publications, correspondence, and press releases.

Prepare and maintain necessary records, files, and documents.

Direct, coordinate and review the work plan for assigned staff.

OTHER JOB RELATED DUTIES

Performs related duties and responsibilities as assigned.

JOB RELATED AND ESSENTIAL QUALIFICATIONS

Knowledge of:

Research and reporting methods, techniques, and procedures including planning, design, and analysis.

Modern office procedures, methods, and computer equipment.

Principles and procedures of record keeping and reporting.

Techniques used in public relations.

Principles of mathematics and statistics.

Safe driving principles and practices.

Skill to:

Operate modern office equipment including computer equipment and software.

Operate a motor vehicle safely.

Ability to:

Perform responsible and difficult professional work involving the use of independent judgment and personal initiative.

Plan, organize, develop, and implement projects and programs with minimal supervision and direction.

Participate in the development, implementation, and administration of goals, objectives, and procedures for providing effective and efficient programs and services.

Prepare and maintain accurate and confidential records.

Ability to:

Prepare clear and concise reports.

Provide supervision and training to assigned staff.

Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.

Communicate clearly and concisely, both orally and in writing.

Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Minimum Qualifications:

Experience:

Some administrative and analytical experience, preferably within local government involving administrative, financial, or budgetary issues.

Training:

Bachelor's degree from an accredited college or university with major course work in public administration, business administration, or a related field.

License or Certificate:

Possession of, or ability to obtain, an appropriate, valid driver's license.

Special Requirements:

Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment; ability to travel to different sites and locations.

Benefits

Salary: $33.88 - $41.18 p/h

Deferred Comp: ICMA; City matches lesser of 3% of salary or $200/month.

Retirement: City participates in California Public Employee Retirement System (PERS) and Social Security.

Health, Dental, Vision, Disability: Participation in PERS health plans; City pays 100% employee nd 80% of dependent premium up to PERS Choice rate; City pays 100% of employee premium for dental and vision. City paid short- and long-term disability and life insurance.

Holidays: 13 Holidays

Vacation: Initial 88 hours per year with subsequent additions for longevity.

Sick Leave: 96.0 hours per year.

Life Insurance: City paid, $30,000 Life plus ADD

Post-Employment Benefits Program: Employees hired after Nov. 1, 2010, who work 10 years continuously and retire from the City, will be eligible to participate in the CalPERS health plans after retirement; City pays the "Employer Minimum Contribution" toward the retirees' premium.

Disaster Service Worker: In accordance with Government Code Section 3100, City of Ojai Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly

The City of Ojai is an Equal Opportunity/ADA Employer.

This recruitment will remain open until April 7, 2024, but may close at any time without notice. Applicants are encouraged to submit applications as soon as possible. Facsimiles, electronic mail, and photocopies not be accepted.