Property Management Administrative Assistant-Onsite

Our amazing TEAM is looking of you to join us! If you are seeking a future in association management and want to learn and grow with the best, then this is the place for you!!

General Purpose:

• The Administrative Assistant is an administrative professional who assists our Community Association Manager in effectively managing a beautiful community. The position requires a person who will conduct themselves in a professional manner while cooperatively assisting the CAM with the daily operation of the client association by handling correspondence, questions, concerns, telephone, and general office duties with speed and professionalism.

Responsibilities:

• Proactive communication with customers, vendors, and clients via telephone
• Assist association manager (CAM) with the organization of the day-to-day projects
• Organizing, writing and sending written correspondence, violation letters and general correspondence as directed by the manager
• Perform data entry and use software programs
• Manage database records
• May require research skills to troubleshoot customer questions, problems or tasks given by the manager
• Preparing reports and spreadsheets as directed by the manager
• Keeping track of meeting notes and typing minutes when requested by manager
• Assisting with client mailings as instructed by the manager
• Attend meetings when required by manager
• General office duties which include but are not limited to: fielding telephone calls, drafting letters and emails, scanning documents, copying documents, faxing documents, gate system information, filing, and any other office duties required for the job

Qualifications:

• Strong written and verbal communication skills, organizational and customer service skills are essential
• Two years of administrative experience
• Property Management experience a plus
• High school diploma and/or equivalent to diploma
• Must be a self-starter who is able to multitask effectively
• Excellent interpersonal communication and problem-solving skills; must be able to confidently deal with people
• Commitment to great customer service, continuous improvement, honesty and integrity
• Proficient in word and excel, and the ability adapt and learn new computer programs
• Ability to develop and sustain positive and co-operative working relationships with a broad variety of managers, co-workers, clients, owners, and vendors
• must prepare and take the FL Licensed CAM exam within one year for promotion opportunities
• Drug Free Employer
• Background Check Required