Accounting & Finance Administrative Specialist

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Accounts Payable Specialist & Finance Office Support at the YMCA of Greater Springfield creates a safe and positive atmosphere that welcomes and respects all individuals while receiving and maintaining all information pertaining to the accounts payable system.

OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality everyday. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential.

ESSENTIAL FUNCTIONS:

1. Organizes resources and deliverables to best meet intended goals and outcomes.

2. Processes invoices for payment.

3. Audits check requests and purchase orders for completeness and makes corrections as necessary.

4. Inputs vendor and expense distribution data in the accounts payable system.

5. Coordinates accounts payable check runs upon approval.

6. Files appropriate documentation and maintains accounts payable files and archives.

7. Voids checks and credits appropriate accounts as needed.

8. Maintains responsive and cooperative relationships with vendors and branches regarding accounts payable/journal entry matters.

9. Responds to challenges with possible solutions in a timely manner (e.g., works with vendors and staff to resolve invoice discrepancies).

10. Maintains W-9 information for all vendors and prepares annual 1099 forms for IRS.

11. Prepares and reconciles advances for programs.

12. Maintains and reconciles petty cash account.

13. Abandoned property annual filing.

14. Back up for A/R of state contract billings.

15. Cross train other functions within administrative office.

16. Assist SVP/CFO with all items needed.

17. Job functions subject to change with organizational needs.

LEADERSHIP COMPETENCIES:

· Critical Thinking & Decision Making

· Fiscal Management

· Program/Project Management

QUALIFICATIONS:

· Associate degree or equivalent work experience preferred.

· Knowledge of general ledger and accounting functions preferred.

· Experience in data entry with working knowledge of spreadsheets and word processing.

· Strong customer service and relationship building skills.

· Excellent problem-solving skills.

· Proficiency in Microsoft Office and ability to learn finance and membership software.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach, and must be able to move around the work environment.

· The employee must occasionally lift and/or move up to 20 pounds.

· Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.

· The noise level in the work environment is usually moderate