Administrative Assistant

Location: Houston, TX. Schedule: Tuesday/Wednesday/Thursday (24 hours per week) Job type: Temporary (4-6 months with possibility of getting hired on directly by client) Summary Reporting to the Director US Business Development this position will provide general administrative support to the Houston Office. Accountabilities (Duties & Responsibilities) Coordinate incoming/outgoing mail including sorting and distribution. Coordinate courier pick up and delivery as required. Proactively recommend changes that enhances the work experience for the Houston office employees. Maintains the office setting in an orderly manner at all times. Unpack and organize office supplies (stationary, coffee, etc.) Scan invoices and manual checks and send to appropriate departments in Calgary. Coordinate building access cards, assign and collect as required. Coordinate office keys, assign and collect as required. Greet and assist visitors/customers arriving at the office and ensure they complete sign in procedure and receive appropriate identification. Responsible for keeping original fleet vehicle titles and sales documents in order. Verify and code office-related invoices (office supplies, Brookfield Property) and forward for appropriate approval. Schedule meetings and coordinate logistics, catering, as required. Order catering for meetings as required. Demonstrates a personal commitment and proactive approach to Environment, Health & Safety (EH&S) through participation in all applicable EH&S programs and ensures safe operation of the branch, team or unit and compliance with all Company EH&S policies and procedures. May perform other duties as assigned. Minimum Qualifications – Related Education, Experience & Skills Administrative Diploma/Certificate or secondary courses would be a definite asset. Minimum 5+ years’ office administration experience Intermediate knowledge and proficiency of Microsoft Office software programs (Word, Excel, Access, PowerPoint, Outlook, Internet Explorer). Self-motivated team player with ability to recommend improvements to an effective office environment. Strong organizational and prioritization skills. Ability to handle several tasks at once with interruptions. Strong interpersonal skills, able to relate to visitors and employees at every level. Willingness to handle wide range of responsibilities. Administrative Diploma/Certificate or secondary courses would be a definite asset. Working Conditions Office environment – computer work that requires sitting for prolonged periods of time. Some standing, walking and minimal lifting.