Administrative Assistant

Direct Hire No Agencies

Salary Range $18- $23 per hour

Westerman, Inc. is a multiple site manufacturer of production and storage equipment within the oil, gas, and nuclear industries. Our equipment helps optimize well pad design, improve separation efficiency and lower overall equipment spend through high-performance surface separation and processing technology. Our equipment is setting new standards for performance and economics nationwide.

SUMMARY

Under close supervision from the Human Resources Manager, supports the day-to-day operations of the Human Resources department including recruiting, onboarding, and various HR reporting functions. Also supports the overall operations of the Bremen facility.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Regular and punctual attendance at work is an essential job function of each position and is necessary to your individual effectiveness and that of your work group. Regular and punctual attendance is required of all employees.

1. Supports recruiting and pre-employment efforts including placing advertisements; scheduling interviews; preparing offers; and offer packets. Ensures appropriate pre-employment tests and forms are completed and passed.
2. Coordinates with staffing agencies to interview and place candidates. Works with hiring manager to establish skillset, timing, pay range, and interviewing needs. Maintains report(s) of temporary employees.
3. Maintains timeclock and timecards for agency employees and provides weekly record of time to agencies on a timely basis. Works with agencies to resolve pay issues.
4. Onboards new hires in the payroll system, ensuring all new hire documents are completed within the time required.
5. Creates new employee files (personnel, benefits, medical) upon hire and files appropriate documentation timely.
6. Updates HR spreadsheets to ensure accuracy and timeliness of data.
7. Orders uniforms and assists with boot reimbursement program for those employees who have satisfied the probationary period.
8. Orders office supplies for facility.
9. Ensures copying, filing, scanning, and mailouts for various departments are completed timely.
10. Provides coverage for front door, front desk phone, pick up and distribution of mail.
11. Assists with facility events.
12. Performs other related duties as required and assigned.

EDUCATION and/or EXPERIENCE

• High school diploma or GED required.
• Minimum of 2+ years recent office administration experience in a fast-paced office environment required.
• Previous HR experience including benefits, recruitment, employee relations, training, and/or compensation strongly preferred.
• Demonstrated ability to handle multiple functions and maintain strong organizational skills required.
• Strong initiative, self-awareness and demonstrated ability to be self-sufficient required.
• Extreme attention to detail and analytical skills required.
• Professional verbal and written communication skills and active listening skills required.
• Demonstrated ability to maintain the strictest confidentiality required.
• Ability to work individually and as part of a team is required. Demonstrated ability to develop professional relationships at all levels required.
• Strong Word, Excel and PowerPoint skills required.
• Ability to make formal presentations preferred.

PHYSICAL DEMANDS/ WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to stand, sit, reach, stoop, or bend.
• Regularly required to speak and hear.
• In office environment, some light physical effort required.
• Some aspects of this position may require close vision.

Westerman, Inc. is an equal employment opportunity employer. Qualified applicants are considered regardless of race, color, religion, age, national origin, sex, disability or veteran’s status.