Purchasing Clerk

Join Our Team: Purchasing Clerk

Position Title: Purchasing Clerk
Classification: Finance, Regular, Full-Time, Non-Exempt
Supervisor: CFO

About Us:
We're a dynamic team dedicated to efficient procurement and financial management. As a Purchasing Clerk, you'll play a pivotal role in ensuring our operations run smoothly, our vendors are managed effectively, and our financial processes are meticulously handled. If you're detail-oriented, excel in a fast-paced environment, and enjoy collaborating with diverse teams, we want you on our team.

Position Summary:
The Purchasing Clerk oversees procurement operations, accounts payable, accounts receivable, and payroll activities. This role demands meticulous record-keeping, adept vendor management, financial reconciliation, and seamless collaboration with internal departments to optimize purchasing and payment processes.

Essential Duties:

• Process and track purchase agency orders, ensuring timely and accurate procurement of goods and services.
• Maintain meticulous records of purchases, pricing, and inventory levels while nurturing vendor relationships.
• Conduct thorough Office of Inspector General (OIG) checks on all vendors.
• Review, verify, and process vendor invoices, ensuring accuracy and timely payment.
• Reconcile vendor statements and promptly resolve discrepancies.
• Supervise agency office supplies, ordering, and inventory, including overseeing maintenance of copy machines.
• Assist with accounts receivable duties, including invoicing and collection activities.
• Prepare and process payroll accurately and on time.
• Maintain up-to-date records of financial transactions and purchasing activities.
• Collaborate with other departments to streamline purchasing and payment processes.

Skills Required:
Reporting Skills, Administrative Writing Skills, Microsoft Office Proficiency, Process Management, Organization, Analytical Abilities, Professionalism, Problem Solving, Conflict Resolution, Supply Management, Inventory Control, Verbal Communication.

Qualifications:

• High school diploma or equivalent; Associate degree in accounting or related field preferred.
• Proven experience in purchasing, accounts payable, accounts receivable, and payroll functions.
• Proficiency in MS Office, especially Excel, and familiarity with accounting software.
• Strong organizational skills with meticulous attention to detail.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and thrive in a fast-paced environment.
• Knowledge of financial regulations and compliance standards.
• Capability to work both independently and collaboratively.
• Physical ability to lift 25-30 lb. items, sit for extended periods, and handle stress.
• Availability to travel locally, make purchases, and run errands.
• Successful completion of a criminal background check, OIG check, and pre-employment UA/BA.

Join Our Team:
If you're ready to contribute to a dynamic team, apply now to join us as our Purchasing Clerk. We offer a collaborative environment, opportunities for growth, and a chance to make a meaningful impact on our organization. Come be a part of our success story!

EEOC STATEMENT

The NATIVE Project provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The NATIVE Project complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training. Under Title VII of EEOC, Indian Preference will be given to applicants who meet all minimum qualifications.