Management Analyst (Public Works & General Services)

Description

The City of Goleta invites qualified applicants for Management Analyst to fill two (2) vacancies in our Public Works and General Services Departments. Ideal candidates will have a bachelor's degree in a related field, strong analytical, administrative and communication skills, at least two years of related experience (preferably in local government), and passion for public service.

ABOUT THE CITY

Known to locals as the "Good Land," the City of Goleta is a thriving community located on the south coast of Santa Barbara County, stretching approximately 8 square miles along a beautiful coastline, situated within a beautiful narrow coastal plain between the Santa Ynez Mountains and the Pacific Ocean. The City is a thriving and diverse community with a current population of 33,000.

The City of Goleta is the best place to Live, Work, and Play!

ABOUT THE POSITIONS

General Services Department

The Management Analyst in General Services plays a pivotal role in the support, development, and administration of Facilities Management, Fleet Management, Information Technology, and Purchasing and Procurement. An essential function of the Management Analyst is to establish systems, business processes, and policies to ground the department's asset management program, property management program, contract management, and the oversight of the City's third-party Information Technology vendor. This position will also support the implementation of the City's IT strategic plan, which includes development of policies, assistance in the management of IT related projects, and serve as the primary liaison to the City's IT Executive Steering Committee.

Public Works Department

The Management Analyst in Public Works provides crucial support to the Administration Division. This position includes the performance of complex and difficult tasks and responsibilities, including tracking data, analyzing department activities, developing data models, assessing contractual services terms and conditions, drafting and reviewing documents, processing grant reimbursements, managing internal projects, supporting budget functions, and various other items in support of department objectives.

General Classification Description

Under general direction, performs professional, technical, analytical, and administrative work; performs other related duties as assigned.

Incumbents in the Management Analyst classification perform a wide variety of difficult and complex tasks and responsibilities, which vary depending on the job assignments. Duties require the ability to perform comprehensive analysis of difficult problems, issues, and situations, choose among a number and variety of alternatives in solving problems, and make recommendations. Direction received consists of the assignment of specific projects undertaken within prescribed methods.

Management Analysts are distinguished from the next higher level in the Analyst series by the complexity of analytical responsibilities, scope, discretion, and independent judgment exercised in performing the assigned work.

Examples of Duties

The following duties are typical for positions in this classification. Incumbents may not perform all listed job functions, nor are all listed duties necessarily performed by everyone in this class depending upon business need and changing business practices:

• Assists in the development of goals, objectives, policies, programs, and priorities for the organizational function to which assigned.
• Conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, and operational problems and/or issues.
• Collects and compiles data in office and field; analyzes data and makes recommendations on the formulation of policies and procedures.
• Assists in preparing, analyzing, and administering operating and capital improvement program budgets by collecting data necessary to prepare departmental budgets.
• Compiles information and prepares manuals, documents, resolutions, or publications relating to administrative, fiscal, or operational issues.
• Formulates departmental and/or City policies and procedures; prepares ordinances and resolutions for City Council consideration and adoption.
• Conducts or directs assigned projects or program activities; performs research and statistical analysis; prepares and presents reports of findings and recommendations as to appropriate action.
• Administers projects, contracts, and monitors work performed by consultants; prepares related reports, and monitors budget expenditures.
• Leads or participates in committee activity; conducts activities with other City departments, agencies, organizations, and the community, contributing views and interests of the City and/or department in the execution of assigned duties.
• Formulates recommendations and writes grant applications; prepares and monitors program grants and related proposals; writes and edits articles for City publications, City website, correspondence, and press releases.
• Assists in coordinating human resources programs such as recruitment and selection, classification and compensation, employee benefits, and Worker's Compensation.
• Prepares and presents reports to City Council, commissions and/or committees.
• Participates in special projects including research of new programs and services.
• Provides assistance to department management, other City personnel, and the public regarding administrative, fiscal, or operational issues, policies, or procedures.
• May provide technical guidance and functional supervision to staff in the course of performing responsibilities.

Typical Qualifications

EDUCATION, EXPERIENCE, AND TRAINING:

• Graduation from an accredited college or university with a Bachelor's degree in public administration, business administration, or a related field. Experience:
• Two years of responsible administrative and analytical experiences, preferably within a local government environment, in the collection, compilation, and analysis of data involving financial, budgetary, operational, or administrative issues.

KNOWLEDGE AND ABILITIES

• Principles and practices of public administration and municipal government management.
• Organization and management practices as applied to the analysis, evaluation, development and implementation of programs, polices and procedures.
• Principles and practices of municipal government budget preparation and administration.
• Research and reporting methods, techniques and procedures.
• Municipal programs including purchasing, human resources, risk management, finance, budgeting, and other related governmental program.
• Pertinent Federal, State and local laws, codes and regulations.
• Modern office practices, methods computers and computer software including Microsoft Word and Excel.
• Safe driving principles and practices.

• Perform responsible and difficult administrative work involving the use of sound judgment and personal initiative.
• Perform organizational and budget analysis and present recommendations in a clear and concise manner.
• Analyze, interpret, summarize, and present administrative and technical information and date in an effective manner.
• Effectively administer a variety of departmental programs and administrative duties.
• Evaluate and recommend improvements in operations, procedures, policies, or methods.
• Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions.
• Plan, organize, and execute assignments with minimal supervision and direction.
• Understand and carry out verbal and written instructions; express ideas clearly and concisely verbally and in writing; read, understand, and utilize data.
• Establish and maintain professional and cooperative working relationships with those contacted in the course of work.
• Use a computer and utilize software applications such as word processing, spreadsheets, database management, and graphics presentations as required by the duties of the assignment.

Supplemental Information

SPECIAL REQUIREMENTS

• Possession of a valid Class "C" California driver's license and a satisfactory driving record.