Contracts Specialist

The position is located in Sells, AZ.

Position Summary:

Under general supervision, monitors and reviews grants for compliance to the terms and conditions of the award. Reviews programmatic issues for compliance; approves and recommends budget and expenditures in accordance with grant's scope. Maintains file management on a regular basis.

The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness and conformance to established standards; major work tasks are covered by instructions or procedures and unusual situations are referred to a supervisor.

Essential Duties and Responsibilities:

• Reviews and approves check requests, journal entries and purchasing requisitions for accuracy, compliance available funding and scope of work.
• Assists with year-end close out by preparing grant analyses, expenditures, and audit and salary adjustments.
• Prepares financial reports for funding agencies; reviews program reports due to funding agencies; monitors expenditures and prepares journal entries for posting; uploads financial and programmatic reports; reviews and approves drawdown requests.
• Reviews new budgets, amendments and modifications for accuracy in funding amount; ensures compliance with grant conditions and terms and Nation's policies and procedures.
• Communicates with programs via e-mail, verbally or in writing; attends update meetings and responds to questions concerning costs, report due dates or any changes to funding amounts or guidelines.
• Assists in reviewing grant applications with program in accordance to original Request for Proposal (RFP) on behalf of the Nation; submits final application and sends or uploads to funding agency's website.
• Maintains grant files for the Nation's official record.
• Performs other job related duties as assigned and contributes to a team effort.

Knowledge, Skills, and Abilities:

• Knowledge of the Tohono O'odham culture, customs, and traditions.
• Knowledge of applicable federal, state, tribal laws, regulations and requirements.
• Knowledge in records management procedures.
• Knowledge of department organization, functions, objectives, policies and procedures.
• Knowledge of contracts, grant writing and administration.
• Skill in researching information, analyzing problems and identifying solutions.
• Skill in budget preparation and administration.
• Skill in project management.
• Skill in operating various word-processing, spreadsheets, and database software programs.
• Skill in preparing, reviewing, and analyzing operational and financial reports.
• Skill in providing superior customer service to external and internal customers.
• Ability to interpret applicable federal, state, county and local laws, regulations, and requirements.
• Ability to communicate efficiently and effectively both verbally and in writing.
• Ability to establish and maintain positive and effective working relationships with other employees and the general public.
• Ability to maintain privileged confidential information.
• Ability to work independently and meet strict time lines.
• Ability to work extended hours and various work schedules.

Minimum Qualifications:

Bachelor's Degree in Business, Finance or closely related field, and two years' work experience in administering governmental contracts, or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position.

Licenses, Certifications, Special Requirements:

• Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.
• May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).
• If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.
• Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.