Facilities Operations Coordinator

Salary: $40,250.00 - $45,080.00 Annually

Location : Kingman, AZ

Job Type: Full-time

Job Number: 13-01332

Department: Facilities

Opening Date: 02/15/2024

Closing Date: Continuous

About MCC:: Located about 100 miles southeast of Las Vegas, Nevada, Mohave Community College is a comprehensive community college serving Mohave County in the northwest portion of the State of Arizona and its neighboring communities in California, Nevada, and Utah. With over 13,000 students each year on campuses in Kingman, Lake Havasu City, Bullhead City, and Colorado City, and an extensive online education program, MCC's mission is to serve our communities, empowering students to succeed through innovative pathways and quality education.

Description

Mohave Community College seeks a highly organized, detail-oriented and customer service-focused individual to join the Facilities team.

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What we'll love about you:

• Your record of excellence in collaboration, working with others in the spirit of partnership, transparency and care, to inspire action.
• Your unwavering commitment to the academic, emotional and social development of each and every student.
• Your strong ethical orientation and ability to make discerning, evidence-based decisions.
• Your exceptional talents in using Microsoft Office products to support this high-functioning team.

What you'll love about us:

• We create the future by cultivating relentless curiosity in our students and each other to unlock new opportunities and break barriers. We take risks, adapt to oncoming challenges and opportunities, and engineer new ideas as we learn together from our mistakes and successes.
• We engage fearlessly, bringing passion and energy to our work by dreaming big, being bold, having fun, and fostering a caring environment. Celebrating each other and our results with enthusiasm makes our work meaningful and exciting.
• We build together. Our individual differences and backgrounds strengthen our teams, where we seek input and ensure every voice is heard. We amplify our impact when we empower each other to take ownership and work together toward common vision.
• We live authentically, being our best when we share information openly, create clarity, invite stakeholders to participate in decision-making, and communicate with utmost respect.
• We care! We care about our students, our communities and each other, finding ways to actively engage and invest in the success of those we serve.

Typical Duties

1. Perform a full range of advanced clerical duties in support of the Executive Director, Facilities Duties may include, but are not limited to, preparing correspondence, reports, project timelines, budget and accounting transaction logs and other documentation and processing a variety of
documents. May perform other clerical duties such as answering phones, data entry and file and records maintenance.
2. Coordinate meetings, appointments and/or special conferences including agendas, preparing materials, scheduling and communicating with students, employees, or presenters, and arranging for equipment and facilities. A end meetings as requested and take minutes.
3. Coordinate and/or lead special projects and events as assigned. Special projects may require taking independent action, displaying detailed focus, coordinating tasks of other individuals and teams, and/or overseeing a project budget.
4. Handle highly sensitive information and confidential records and materials in compliance with state and federal regulations. Maintain confidentiality of information and projects.
5. Create and manage all electronic systems for budget tracking, document handling, maintaining all records and backup systems. Utilize systems to run and prepare reports; interpret and share data as appropriate.
6. Provide specific information upon request and research and resolve problems/concerns according to established policies and procedures. Process ongoing research requests.
7. As initial contact or representative of the office, provide information to students, faculty, staff and the public requiring considerable judgment and interpretation of policies and procedures of the area assigned. Use judgment and initiative in resolving problems and/or concerns.
8. Coordinate annual review, edit, and revision of Student Handbook, Student Life Handbook, and policies/procedures related to student involvement and conduct.
9. Gather information, prepare and proof correspondence, reports, project timelines, budget and other documentation.
10. Assist in budget preparation, monitor current fiscal expenditures and billing data, post and/or record information and process invoices for payment. Facilitate purchases according to established procedures.
11. Adhere to college, federal and state administrative procedures, guidelines, initiatives and directives to ensure compliance with all relevant regulations affecting college operations.
12. Perform other tasks of a similar nature or level as assigned.
Qualifications

Minimum Qualifications:

• Associate's Degree from an accredited institution
• Three (3) years of related experience

Preferred Qualifications:

• Higher Education experience.
• Bachelor's Degree

Or

• Any combination of education and experience that results in possession of skills, knowledge and
• behaviors as outlined in the position's core competencies below:

Core Competencies:

• Adaptability and Flexibility:(Intermediate Level)Acknowledges and learns from mistakes and successes. Adapts own methods when necessary. Adjusts personal plans/goals in favor of a preferred outcome.
• Analytical Thinking: (Beginner Level)Collects all the relevant information and data needed to address the problem through known sources. Identifies, sorts and categorizes source materials to deliver most pertinent and needed information. Identifies the logical, factual outcomes based on the data, information and analyses conducted.
• Customer Focus: (Intermediate Level)Skillfully serves diverse customer base. Maintains composure during stressful or difficult situations. Demonstrates to the customer that they are being heard and that their feelings about situation are understood. Looks at the organization through the eyes of the client and his needs; makes improvements accordingly.
• Decision Making and Judgment: (Beginner Level)Compares data from different sources to draw conclusions. Makes decisions and takes actions that support department and organizational goals. Makes decisions in a timely manner with quality outcomes.
• Diversity and Inclusiveness:(Intermediate Level)Demonstrates respect for people and their differences. Sees diversity as an opportunity. Participates in opportunities to experience diversity on campus. Preserves others' self-confidence and dignity, and shows regard for their opinions.
• Initiative:(Beginner Level)
  Does more than is required or expected in the job. Anticipates what needs to be done. Achieves results without needing reminders from others. Takes responsibility for personal development and the realization of objectives. Successfully completes most tasks independently but asks for additional support, as appropriate, when faced with unfamiliar tasks or situations.
• Relationship Building: (Beginner Level) Cooperative, considerate and tactful in dealing with customers, co-workers and the public. Gains confidence and trust of others. Exhibits appropriate sensitivity to others. Works effectively with others on a team. Maintains personal and procedural boundaries, moving interaction toward a satisfactory conclusion.
• Reliability & Commitment: (Intermediate Level)Shows commitment, dedication and accountability in one's work, and follows through on all projects, goals, aspects of one's work. Willingly assists team members when necessary. Willingly receives assistance from team members when the situation arises.
• Written Expressions: (Intermediate Level)Presents complex issues in simple language that everybody understands. Structures a complicated story in logical steps. Provides sufficient, not too much or too little, instruction and information. Structures an argument in way that conclusions follow logically.

Application Instructions

It is the responsibility of each applicant to have all the following documents on file in the Employee Services office by the deadline date in order to continue in the application process for this position. Application materials will not be returned.

1. A complete online employment application form. Please do not state 'see resume' on any part of the application. Blank spaces may be cause for rejection of the application.
2. Cover letter addressing the criteria listed in the job announcement and your qualifications for this position.
3. Resume or curriculum vitae. Optional, but encouraged.
4. Transcripts of all college work. (Unofficial transcripts or photocopies will be accepted to establish the application file. Official transcripts will be required if the candidate is offered the position.)

Important Notes:

• If any of the above listed materials are missing or incomplete, the application will not be considered.
• Items 2-4 may either be attached electronically to the application or mailed to the address below (position number must be included on all documents):

Mohave Community College
Employee Services
1971 Jagerson Avenue
Kingman, AZ 86409

01

In one or two brief sentences, please explain why you are interested in this specific position at Mohave Community College.

02

Indicate which of the following computer software programs you have at least 2 years of experience working with.

• Microsoft Word
• Microsoft Excel
• Email Program
• Microsoft Access
• Power Point
• Canvas/Schoology
• Jenzabar/Colleague
• None

03

Please indicate how you obtained this experience, i.e. indicate with which employer(s) listed in the Work Experience section of your application you obtained this experience or if knowledge/experience was obtained in a training setting, etc. (Enter N/A if your response above is "None").

04

My organizational skills are best described as:

• Outstanding!
• Good, but could use some improvement.
• I can get there from here.
• Not my best attribute.
• I can't seem to keep anything organized.

05

Explain why you chose that option.

06

Describe a specific example of what you have done to guarantee a customer's satisfaction. Be sure to include the employer where your experience occurred.

07

Provide a specific, but brief, explanation of your knowledge of and experience with the communities in this campus' service area.

08

To help us with our recruitment efforts, please tell us how you heard about this opening. Thank you.

Required Question