Sales Administrator - Now Hiring

Job Description

This role will be responsible for invoicing and order entry in the sales department. It includes being a point of contact for internal and external customers providing current information related to the sales and account receivable lifecycle. As well as a variety of clerical duties of a routine and recurring nature, including typing, filing, and preparation of standard forms.  Acts as a periodic receptionist relaying incoming and interoffice calls.

Essential Duties

• Compiles data from varied sources and makes summary reports as required. May involve routine mathematical calculations and tabulations in accordance with established methods.  
• Processes work orders or documents requiring Mestek Machinery procedural knowledge.
• Provides prompt and accurate internal and external customer service to stakeholders.
• Reviews documents for sufficiency, obtains necessary signatures, and routes appropriately.
• Maintains accurate customer files.
• Verifies deposits and posts to accounts receivable.
• Generates shipping/invoicing documents for machine and parts orders.
• Duplicates, files, and retrieves accounts receivable material as needed.
• Responsible for the life cycle of sales and invoicing process and communication with various stakeholders.
• Process and maintain sales quotes, ERP, and CRM systems.
• Performs other such duties as may be assigned.

Education and Experience

• Graduation from high school or GED equivalent.
• Experience with manufacturing, sales, accounting preferred.
• Working knowledge of ERP (Epicor) and CRM (Salesforce) platforms.
• Ability to use computer software such as Microsoft 365.
• Understanding of basic accounting cycles.
• High energy, high integrity, self-starter requiring minimal supervision.
• Excellent oral and written communication and interpersonal skills.