Administrative Assistant

Immediate need for an experienced Administrative Assistant to join our professional team. Provide project technical and administrative support in a team environment. Works closely with manager, admin lead or team, with minimum supervision, handling all project administrative responsibilities as assigned. Networks with other project administrative assistants to strengthen relationships to assure coverage during absences. Technical and administrative duties include, but are not limited to report preparation, presentations, setting up and maintaining project files in project databases such as Coreworx, SharePoint and Nucleus. General duties include meeting coordination (arrange meeting space, send out meeting invites, order/setup catering), file/maintain electronic project files in accordance with project closeout and file retention schedule, Email retention, travel arrangements, create expense reports, handle mail distribution. Uses the Internet for business purposes. Other duties as assigned. Basic Job Requirements: Ability to communicate effectively with audiences that include, but are not limited to management, coworkers, clients, vendors, contractors, and visitors.Ability to attend to detail and work in a time-conscious and time-effective manner. Proficient in use of specialized software programs (MS Word, Excel, PowerPoint, Outlook, and project related software programs). Excellent customer service skills. Excellent organizational skills, judgment, flexibility, with some latitude for independent judgment requiring the use of organizational, prioritization skills, decision making, analytical and negotiating skills. Must be a team player and demonstrate flexibility; must be able to work well both independently and as a member of a project team. 3-5 years in administrative and/or project related experience. Manage scheduling for meeting spaces and conference rooms. Ability to schedule travel arrangements, including international travel, through American Express Concur System. Assist with planning functions to include socials, vendor lunches, and specialized training. Maintain compliance with all applicable policies, procedures, and global standards. Plan, organize, and carry out assignments as directed. Meet expectations on attendance and punctuality. This position will require the candidate to work in the Greenville office. Will work in the office 5 days a week. Please send updated resume for immediate consideration. Must pass background and drug screen.