Executive Assistant

The Howard Hughes name is synonymous with an unrelenting passion for excellence. While his achievements in aviation and the silver screen are legendary, it was his investments in real estate that form the foundation of our company. With passion, determination and limitless imagination, he built one of the great American empires of the 20th century. At Howard Hughes, we live by our purpose to help people discover new ways of experiencing life - because it's not just buildings and places that matter, it's what you do with them that can change the way people live.

We aspire to be the most creatively driven real estate company in the world and we believe in fostering a culture that is built to last by cultivating curiosity and empowering every employee to find their story in this great organization.

Dedicated to innovative placemaking, The Howard Hughes Corporation owns, manages, and develops award-winning master planned communities, as well as operating properties and development opportunities including: The Seaport in New York; Downtown Columbia, Maryland; The Woodlands, The Woodlands Hills, and Bridgeland in the Greater Houston, Texas area; Summerlin, Las Vegas; Teravalis, Phoenix and Ward Village in Honolulu, Hawaii.

About The Role

The Executive Assistant will be responsible for supporting the CLO and the legal department.

What You Will Do

• E-mail Organization for the CLO. This includes sorting through e-mails; distributing e-mails to different people/locations if necessary; checking with the CLO to determine if and/or what kind of response is necessary to e-mails, meeting requests, social events, etc.; drafting responses for CLO's review and all other activities related to organizing and responding to e-mails.

• Create and review the call list with the CLO, including tracking calls made and reminding the CLO

• CLO Calendar organization. This includes helping keep track of meetings, appointments, conference calls, social engagements, etc. and ensuring the CLO is aware of their scheduled obligations on a daily basis.

• Assist with the CLO's travel detail coordination. This includes working with the corporate travel agent, flight management group, coordinating his hotel accommodations and ground transportation as necessary.

• Coordinate all details related to events such as meetings, social engagements, corporate gatherings/functions, etc.

• This person will have access to highly confidential information and should treat the information as such.

• Participate in meetings as requested; prepare and distribute notes if necessary.

• Screen incoming phone calls as necessary.

• Document Preparation and Management: Preparing, reviewing, and editing documents, reports, and presentations.

• Liaison Functions: Acting as a liaison between the CLO, internal departments, outside counsel, and other stakeholders.

• Contract Administration: Tracking deadlines, renewals, and compliance with terms of existing contracts on an as-needed basis.

• Budget Management: Assisting with the budget for the legal department, including tracking expenses, processing invoices, and preparing budget reports.

• Board of Directors Support: Assisting with preparations for Board meetings, including drafting agendas, preparing board packets, and facilitating communication with Board members.

• Database Management: Maintaining legal databases (KPIs), ensuring that legal resources, electronic matter files, and other materials are up-to-date and easily accessible.

• Professional Development Coordination: Managing CLE and professional development opportunities for the CLO and other members of the legal team.

• Other general administrative duties for the corporate office legal team as assigned.

About You

• Bachelor's Degree preferred.

• High level organization skills working with large volumes of Information

• Ability to work flexible hours including evening and late night hours.

• Maintain a professional appearance at all times. This person is a reflection of the CLO and the company.

• Strong writing skills

• Professional interaction with clients and vendors.

• Build positive working relationships with employees at all levels within the organization.

• Be resourceful and able to work efficiently even if given very little direction and information.

• Able to effectively multi-task and handle multiple projects.

• Exercise sound judgment when making decisions and willing to ask if unsure.

• Able to meet deadlines as necessary.

• Effectively work with minimal supervision.

• Strong Attention to Detail skills.

• Exceptional Communication Skills, both verbal and written.

• Good problem solver/creative thinker.

• "Can-do" attitude and pro-active.

• Highly proficient in MS office applications: Outlook, Word, Excel, Power Point.