Assistant Camp Director

Position Summary: This position represents Little Pine Island Camp & Retreat Center (LPICR) to guest users and facilitates positive user experiences to motivate return reservations. With the Camp Director, the position is responsible for the day-to-day operations of Little Pine Island Camp & Retreat Center.

Essential Responsibilities:

• Event Sales/Services Coordination
• Develop and manage internet and other marketing presences.
• Market for and field inquiries for potential client contracts.
• Coordinate food services for client events; assist the food service team as needed.
• Act as primary host for guest groups, visits and events.
• Camp Services
• Manage seasonal program (aquatic and experiential learning) and environmental services, including staff training and supervision.
• Coordinate volunteer projects and project supervision.
• Assist the Camp Director in membership development and relations.
• Budget/Finance Support
• Assist the Camp Director in financial management and preparing budgets.
• Coordinate invoices and receivables with divisional accounts staff, compile information for annual UBIT reports and monthly divisional statistical reports.
• Research purchasing, assist in requisitions, and constantly assess and recommend procedural improvements.
• Facilities Use Management
• Schedule facility use and manage all related communications and records.
• Prepare facilities for use including room set ups and equipment arrangements.
• Supervise housekeeping and environmental services staff.
• Coordinate camp maintenance activities with maintenance supervisor to the benefit of guest experiences.
• Assist camp director with vendor arrangements.
• Seasonal Guest Program Management
  • In coordination with the Camp Director, plan and execute experiential learning programs and recruit qualified practitioners to assist in program delivery.
  • Act as Aquatics Supervisor as defined by American Camp Association Accreditation Standards and State of Michigan Rules for camps.
  • Attain an appropriate certification to act as Course Manager for the LPICR experiential learning program.
  • Annual course set up and take down, perform routine periodic inspections on course.
  • Maintain related documentation for seasonal review by certifying bodies.
  • Operate program activities in compliance with Association for Challenge Course Technologies operations standards.
• Camp Office Management
  • Manage supplies, equipment and office processes.
  • Manage I.T. improvement projects and repairs in coordination with Divisional IT Director and Camp Director.
  • Assist the Camp Director in staff/volunteer training.
  • Assist in hiring staff by starting job requisitions, interviewing, conducting reference checks and working with divisional HR during the hiring and onboarding process.
  • Assist in seasonal payroll administration.
  • Assist in production of staff manuals/training materials.
  • Coordinate seasonal staff events.
• Staff Supervision
  • Provide training and conduct performance assessments for supervised staff.
  • Recommend disciplinary action to the Camp Director.
• Manage volunteer coordination.
• Perform other duties as assigned.

Qualifications:

Education/Experience:

• High school diploma / GED, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• 1 year experience in business/finance management, preferable in a camp or related program.
• 1 year experience supervising employees.

Skills, Knowledge & Abilities:

• Position may involve evening schedules and frequent weekend duties as needed.
• Working knowledge of maintenance/facilities, guest services, and office management.
• Previous program experience in aquatics and/or experiential learning (preferred).

Computer Skills:

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software as needed

Certificates and Licenses:

• Complete Safe From Harm training and keep current as
• Must have and maintain a current valid chauffeurs' license and pass the Salvation Army Motor Vehicle Record check (MVR) or obtain chauffeurs endorsement within 30 days.
• Obtain approved Lifeguard and CPRPR/AED and Wilderness First Aid Basics certifications required.
• Obtain Association for Challenge Course Technology (ACCT) Level II Practitioner certification required.