Office Manager

Bend, OR

PrideStaff, a staffing firm in Central Oregon is seeking an Office Manager for a local employer who will oversee the overall operations of the business and personnel to ensure business profitability, and excellent quality service, and identify and implement improvements for business growth.

Responsibilities:

Office Management

• Creating a positive team environment
• Lead day-to-day operations
• Oversee operations to ensure profitability
• Establish consistent systems and policies and continue to improve them
• Maintain office equipment
• Troubleshoot customer/vendor issues

Sales and Marketing Support

• Manage co-op program
• Create a marketing budget and track expenses
• Oversee general maintenance of the showroom gallery
• Answer phones
• Manage execution of marketing campaigns, proofs, etc.
• Maintain referral program for customers and business affiliates

Human Resources

• Maintain employee files and documents according to state laws
• Maintain and update Employee Handbook
• Administer 401K program
• Lead part of a collective effort in maintaining employee training

Financial Management/Bookkeeping

• Prepare annual budget
• Enter bills into Quickbooks
• Manage Accounts Payable and Receivables
• Manage credit card accounts
• Manage cash flow/ lines of credit
• Manage insurance policies and bonds
• Management and administration of payroll (including taxes, PTO, etc.)
• Support in annual tax planning with bookkeeper and owner

What You'll Need

• Experience and advanced knowledge of Microsoft Office with an ability to handle administrative functions including electronic file management and vendor administration accounts.
• Bookkeeping experience. Knowledge or experience with Quickbooks is preferred but not required.
• Previous Human Resources or management experience is a plus
• Motivated self-starter Detail Oriented
• Ability to anticipate and address challenges in advance
• Ability to maintain optimism
• Customer and solution-focused mindset
• Possess excellent time management skills
• Maintains an ethical standard