Litigation Legal Secretary

Our top ranked law firm client seeks an experienced Litigation Legal Secretary (37.5 – 40 hours per week), for their Sacramento office. The successful candidate must be able to multi-task in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to quality client service. This is an on-site/hybrid position.

REQUIREMENT AND EXPECTATIONS

·         Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel, recording and monitoring court appearance dates, pleadings, and filing requirements and monitoring evidence-gathering.

o    Produce legal information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, coordinating case preparation and assuring that high priority items are completed in a timely manner.

o    Prepare documents and binders for state and federal court filings, discovery, arbitration, appeal, labor commissioner, mediation and hearings.

o    Read, sort, save, and date incoming mail.  Ensure that outgoing mail is processed according to office procedures.  If necessary, route mail to specific delivery service and follow up on timely delivery. (e.g. discovery and pleadings)

o    Draft letters, shells and format documents, collect and analyze information, schedule couriers, court reporters, expert witnesses, and other special functions, coordinate preparation of charts, graphs, and other courtroom visuals; prepare expense reports.

o    Complete and submit conflict check forms, screening forms and new matter request forms.

o    Maintain all client and general files (hard paper and/or electronic). 

o    Provide exceptional client service to guests and clients whether in person or on the telephone.

o    Maintain good public relations and diplomacy with clients while observing confidentiality of attorney-client relationship.

o    Input time entry, review and edit bills, as requested.

o    Maintain attorney’s MCLE hours, courses, and fees yearly.

o    Additional duties as assigned including assisting other secretaries, as needed.

EDUCATION AND EXPERIEINCE

·         7+ years legal secretary experience with extensive knowledge of civil litigation and state and federal filing requirements.

o    Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).

o    Experience with document management program.

o    Solid drafting and proofreading skills.

o    Self-motivated, ability to work independently, and anticipate attorney needs.

o    Strong knowledge of court procedures, e-filing, Pacer, CM/ECF, and EEOC Portal.

o    Ability to multi-task and meet deadlines.

o    Strong analytical and problem-solving skills

o    Attention to detail and high level of accuracy

o    Stress and time management skills

o    Flexibility in managing multiple projects and assignments

o    Strong client focus