Executive Assistant

Job Overview:

The Judge Group is seeking an experienced Administrative Assistant with Marketing experience to provide administrative support to the SVP of Marketing and the Marketing team as needed. The ideal candidate would be proficient in Microsoft Suite (PowerPoint, Excel etc.). An organized multitasker with strong communication skills, adept at supporting marketing campaigns and managing administrative duties effectively. Editing and writing skills a plus.

Responsibilities:

Performs diverse and advanced administrative support and secretarial duties for The Judge Group's SVP of Marketing. Also supports the Marketing manager team for key issues as time allows.
• Oversees the Marketing SVP calendar which will include scheduling meetings, phone calls, interviews, and appointments.
• Assist with preparation of PowerPoint slides and presentations for both individuals.
• Coordinate domestic and occasional international travel, create travel itineraries, fill out and submit expense reports, place requisitions in internal systems, as well as order key supplies when needed.
• Analyze and code bills and invoices for processing. Occasionally reach out to tax offices to handle basic inquiries on the gathering of tax information.
• Take ownership of basic marketing projects as they are assigned such as lead distribution, expense report work, managing of Marketing manager and employee meeting topics, distribution of key item give-a-ways, etc.

Success Metrics:

• Keeping the Marketing lead at Judge as productive as possible by helping her with time management, organization, technology and other issues.
• There to support key projects as needed and chip in when we are down from a people perspective on certain projects.
• Processing all bills and expenses in a timely manner, as well as leads.
• Working with Internal Comms manager to distribute relevant give-a-ways in a timely manner based on product deliverable dates.

Competencies:

• Builds Relationships
• Collaborative Partner
• Conflict Resolution
• Critical Thinking
• Customer Service
• Detail Oriented
• Effective Communications & Presentation
• Functional / Technical Credibility
• Interpersonal Communication

Qualifications:

• Bachelor's Degree preferred, but not required
• 5+ years of experience providing administrative support at an executive or management level and/or experience working with a Marketing group.
• Exemplary planning and time management skills, as well as strong attention to detail
• Excellent interpersonal skills, strong written and verbal communicator, and customer service oriented
• Proven experience with Microsoft Office, especially Outlook, Excel, and PowerPoint, as well as Adobe
• Proactive and willing to take ownership of projects
• Ability to handle sensitive information with discretion confidentiality
• Excellent knowledge of MS Office, including Word
• Ability to multitask and prioritize daily
• Generally technology savvy