Senior Coordinator

Job Locations US-AR-Bentonville

Requisition ID 2024-1862

# of Openings 1

Category (Portal Searching) Administrative

Position: Senior Coordinator
Department: Walton Personal Philanthropy Group
Reporting to: Chief Philanthropy Officer (CPO)
Location:Bentonville, AR

Walton Enterprises is seeking a skilled, initiative-taking, and entrepreneurial individual to join the team as a Senior Coordinator. The ideal teammate will have the demonstrated ability to support the efforts of the executive leadership team.

Our Commitment to Diversity, Equity, Inclusion and Belonging
We believe every associate should have access to success. Creating an environment centered on trust, respect, and bringing people together is critical to this belief.
Our aspirations are as follows:
- Create an environment where we hire, retain, and bring to the table people with diverse backgrounds, viewpoints and lived experiences to create a more successful organization.
- Ensure fairness, equity, and access to success for all our associates.
- Create an inclusive workplace where everyone feels valued, safe, able to engage honestly.

About the Position
You will join a top-notch team, providing high-level executive and administrative support to the to Walton Family Members, the Chief Philanthropy Officer (CPO), and the WPPG leadership team. and other members of the WPPG leadership team.

What you will do

This position will coordinate day-to-day activities, manage administrative needs, and ensure timely flow of information among our team and with our external stakeholders.

Responsibilities
- Organize internal and external meetings, including notifying attendees, reserving conference rooms, managing logistics, drafting, and distributing agendas, and taking minutes as needed.
- Design and implement a system for timely and accurate information flow to and from team members.
- Coordinate the Family Members' and leadership team scheduling, domestic and international travel, and other administrative needs.
- Track, monitor and follow-up on action items that stem from the CPO; work closely with members of the executive team to receive regular updates on outstanding items.
- Manage key relationships on behalf of the CPO, assist in relationship building - both internally and externally - by maintaining regular communication and timely follow up.
- Plan and help prepare the CPO's timely internal communications and external correspondence.
- Coordinate the preparation of briefing materials for meetings and events
- Coordinate distribution of tickets to events.
- Provide superior customer service; be proactive in anticipating needs and provide accurate, timely resolution of issues when they arise.
- Other duties as requested to meet department and organizational needs.

Who we are looking for
The ideal candidate must be down-to-earth, organized, service-oriented and a self-starter who enjoys working in a fast-paced and entrepreneurial team environment that is mission-driven, results-driven, and community-oriented. They must exercise critical thinking and good judgment in a variety of situations, learn fast and apply excellent administrative and time management skills. They must be willing to roll up their sleeves and "do" in addition to working collaboratively with others.

Qualifications required for your success
- 10+ years' experience providing direct senior-level executive assistance and administrative support
- Excellent oral and written communication skills
- Exceptional organizational skills and attention to detail
- Demonstrated competence with managing executive schedules, appointments, travel arrangements, and administrative tasks.
- Superb professionalism and diplomacy; ability to interact with high-level individuals internally and externally
- Ability to multitask and prioritize a number of projects.
- On occasion, ability to work a longer day, as needed.
- Ability to travel up to 1-2 times per year for 2-3 days, as needed.
- Strong skills with email and Word. Familiarity with spreadsheets. Knowledge of Google tools a plus.


Personal attributes that support your success
- Ability to function as a trusted advisor to principals and colleagues while demonstrating expertise and integrity.
- You are helpful, a collaborator, and show respect while collaborating with others.
- You are results oriented and exercise sound judgment in your work.
- A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation.
- You are dedicated to achieving excellence and work with others to tackle the tasks at hand.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

This position is anticipated to be open for applications through March 31, 2024.

About the Walton Personal Philanthropy Department

WPPG: The Walton Personal Philanthropy Group (WPPG) provides services to the family of Sam and Helen Walton to support their individual philanthropic activities. These services for the family and their related entities include program and grant management, strategy consulting and grant administration. WPPG is a part of Walton Enterprises, the family office of the Walton family.

About Walton Enterprises

Walton Enterprises supports the personal, philanthropic, and business activity for the Walton family. We are a family-led organization, supporting multiple generations of Sam & Helen Walton's family.

Walton Enterprises is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.