Real Estate Administrative Assistant

About OUTFRONT

We are one of North America's most innovative media companies. We leverage the power of creative excellence, unbeatable locations and smart audience data to change the game for advertisers. Our purpose as a company is to help people, places and businesses grow stronger. To do this, we make meaningful connections between brands and people when they are outside of their homes through one of the largest and most diverse sets of out-of-home assets including billboards, transit and mobile displays across the U.S. and Canada. We connect diverse audiences across over 150 markets and conduct our business considering all our stakeholders, from clients and employees, to the communities where we operate. We are committed to creating a diverse and inclusive work environment that promotes the growth of our people. Come join our industry-leading team!

What We Offer

OUTFRONT offers a comprehensive benefits program including:

• Medical, Dental, Vision (including same and opposite-sex domestic partners)
• HSA and FSA plans, Family Benefits, Pet Benefits
• 401(k) Plan with an Employer Match
• Paid Time Off, Commuter Benefits, Educational Assistance
• Robust Diversity, Equity and Inclusion program including 7 Employee Resource Groups (ERGs)

Your Role

Responsible for assisting the Real Estate Department in market activities involving site identification, revenue analysis for: new leases; renewals; easements; re-builds, conversions & repairs. Processes Lease Change Forms, Lease Audits and Monthly Reporting, vegetation, and pest control, organizing and preparation of materials for variance and ordinance presentations and other related matters as deemed necessary by management.

Your Responsibilities

• Provides administrative support including call screening, composing/typing correspondence, memorandums and reports; preparation of graphs and charts; processing payment of all bills, preparing leases, capital expenditure requests and gathering appropriate information as well as telephone contact with lessors.
• Coordinates and manages typed materials such as documents, reports, etc., and special projects directed by the Real Estate Manager and Real Estate Representative. Also maintain all Real Estate Department files.
• Processes and Maintains vegetation control records, pest control records; property tax records; annual business license fee records; percentage lease records.
• Processes all monthly "Lease Change Forms," reports, and Lease audits.
• Updates and maintains all Lease Files including the data entry, review and analysis of: current rental, future increases, expiration date, lease check registers, real estate taxes, parcel I.D., license fee, meter number, revenues, E.O.I., latitude/longitude, and zip codes as defined by Sarbanes-Oxley compliance requirements in: 1) All spreadsheets applicable to Real Estate Department; 2) Current/future lease data systems.
• Assist Real Estate Manager & Representative with background and revenue analysis for new lease development and lease renewal negotiations, then helps with servicing each lease through its duration, always communicating directly with each landowner.
• Assist Real Estate Manager and Representative with daily Lessor requests in settling any discrepancies (property-line disputes, ingress-egress problems, roof damage, etc.) to the satisfaction of the concerned parties.
• Assist Real Estate Manager and Representative in the analysis for securing and renewing permits for locations with all applicable jurisdictions.
• Assist Real Estate Manager in securing all necessary variances.
• Assist Real Estate Manager as public affairs representative striving to positively impact the ordinances and regulations which control the outdoor advertising industry.
• Assist Real Estate Manager in research and analysis for lobbying efforts.
• Completes projects as directed by Real Estate Manager or Regional VP of Real Estate.
• Other duties as assigned.

Your Qualifications

• Computer Literacy: Proficient in Microsoft windows environment, including Excel. Oracle background is helpful. Paralegal knowledge preferred.

• Must be professional, multi-task oriented, and able to communicate clearly, comprehensively and with complete personal and professional integrity.

• Property management experience preferred.

To all Recruitment Agencies: OUTFRONT Media LLC does not accept agency and unsolicited resumes. Please do not forward resumes to our OUTFRONT Media employees or any other company location.

OUTFRONT Media is not responsible for any fees related to unsolicited resumes.

OUTFRONT Media Is An Equal Opportunity Employer

All applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability. Please refer to the