Meeting Event Coordinator (Short Term - Temporary)

EXCITED TO GROW YOUR CAREER? WE'RE GLAD YOU'RE HERE!The Temporary/Part Time Meeting Event Coordinator supports the Meeting Management/Planning Team (including but not limited to Meeting Event Managers (MEMs), Account Managers, Operations Managers and Directors) for assigned program deliverables. This role works directly with them to develop and adhere to project timeline and acts as primary liaison for management of support departments per assigned programs.

Position Details

• Start Date: May 6th, 2024

• End Date: July 12th, 2024

• Hours: Monday - Friday 8:00 - 4:30

• Location: Onsite 5 days per week

Primary Responsibilities

• 40%- Meets deadlines as established by MEMs/clients.Creates and monitors hotel block and communicates updates to team. Builds and manages all inventory (activities and/or meetings) and report information. Recommends specific needs/fields to be included on web site prior to web building. Creates and maintains documents and spreadsheets for assigned programs as needed. Ensures quality and accuracy of Banquet Event Orders (BEOs) against itinerary/working agenda.

• 20%- Creates and manages reporting timeline. Reviews program detail reports from program management system for accuracy. Creates and delivers custom reports to client, if applicable. Manage the creation of custom forms per program, i.e. sign-in sheets, breakout schedules, etc.Maintains accurate records, data input, and complete file management.Create mail merges for documents.

• 20%- Participates in client meetings and conference calls to provide updates on registration data. Participates in meetings one week prior to program operation by providing updates on assigned tasks. Actively contributes to improve inter-departmental processes, systems and communications.

• 20%- Responsible for scheduling and managing project mailings assuring all pieces are ready.Produces name badges, labels and tent cards. Orders and verifies program/event supplies. Ships program/event materials including travel director packets and forward tracking information to MEM. Manage administration of documents and SOP's for access to team.

Qualifications

• Bachelor degree or 2 years of equivalent business experience required. Hospitality-related degree a plus.

• 6 to 12 months of previous event coordination experience desired.

• Proven organizational skills.

• Ability to handle multiple demands.

• Excellent computer skills, knowledge of Microsoft Office tools & ability to learn new technology quickly.

• Ability to analyze and manipulate data and create custom reports.

• Strong interpersonal communication & customer service skills.

• Ability to lift up to 25 pounds.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at .

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0335 or by sending an email to .