Non-profit Bookkeeper

POSITION DESCRIPTION

The Bookkeeper will complete all assigned tasks in a timely manner, update and maintain GPI’s computerized accounting and finances using best practices in nonprofit finance. This includes managing the organization’s revenue intake from diverse sources, ensuring timely completion of reports, and supporting staff when they process reimbursements that have met the organization’s grant requirements. Bookkeeper will process payroll using the established payroll software. This position will include developing working relationships with staff, board, vendors, partners and funding sources.

ESSENTIAL FUNCTIONS

• Responsible for tracking and entering grants, donations, invoices, pledges and payments into computer systems such as Quickbooks, Little Green Light, etc. and

• Answer staff questions and provide documentation relative to processing payables. Manage expense reports to include onboarding team members in the system, processing approved reimbursements and sending to Quickbooks.

• Work with staff and Board of Directors to prepare the organization’s annual budget.

  • Allocates administrative expenses and prepares invoices for government and other contracts.

  • Prepares a budget-to-actual report for contract upon request

• Reconcile fundraising records in the database against deposits for accuracy.

• Prepare reports as needed, obtain financial statements from accountant and send as needed.

• Review tax forms for accuracy and answer tax prep questions from accountant

• Assist with audits and tax preparation: This includes providing financial information to the organization's auditors and accountants such as Form 990 submission to the IRS

• Schedule next year’s finance committee meetings prior to each board meeting

• Schedule accountant to attend board meeting & present IRS Tax Form 990

• Compile accounts payable, Confirm W9 on file for contractors, Enter bills in Quickbooks with account & class coding, Confirm delivery method with vendor, Run Quickbooks Bill Pay to send payments (EFTs and checks)

• If cash flow is a problem, work with Executive Director & treasurer to choose which bills to pay and which bills to hold

• Current Year Budget reforecast - work with leadership to compare budget v actuals in each category and project upcoming expenses, reallocate items within budget as necessary. Work with HR to on-board new team members and confirm W4s have been obtained prior to processing payroll. Process semi-monthly Payroll in ADP

• Obtain financial reports to be reviewed by the finance committee

• Attend finance committee meeting and update monthly financial statements with tick marks/notes & distribute for Board Meeting (3rd Tuesday)

• Experience with Quickbooks

• Enter and maintain information on donations in database.

• Making deposits at the bank.

• Analyze financial data to identify trends and make recommendations to the organization's leadership.

• Other duties as assigned

EDUCATION AND EXPERIENCE

• Bachelor's degree in accounting or finance OR equivalent work experience

• Payroll processing experience.

• Proficient in Microsoft office applications and QuickBooks.

• Strong organization and communication skills.

OTHER REQUIRED SKILLS

• Language: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public

• Mathematics: Level 3: Intermediate Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

• Reasoning Sills: High Skills: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

• Physical: May occasionally be required to move up to 30 lbs.

WORK ENVIRONMENT

The work will primarily be performed in an office setting. It is required to be in the Glacier Peak Institute office(s) in Darrington usually 3 days per week. Other days can be remote. The office has moderate noise.

TO APPLY

Email your resume, cover letter, and 2 references to maia.inniss@glacierpeakinstitute.org

Position open until until suitable applicant is found.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

Glacier Peak Institute is an Equal Opportunity Employer. Employment opportunities at Glacier Peak Institute are based upon one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, religion, sex (including sexual orientation and transgender status), pregnancy, childbirth or related medical conditions, national origin, age, veteran status, disability, genetic information, or any other characteristic protected by law.

This Equal Employment Opportunity policy governs all aspects of employment, including, but not limited to, recruitment, hiring, selection, job assignment, promotions, transfers, compensation, discipline, termination, layoff, access to benefits and training, and all other conditions and privileges of employment.

The Organization will provide reasonable accommodations as necessary and where required by law so long as the accommodation does not pose an undue hardship on the business. The Organization will also accommodate sincerely held religious beliefs of its employees to the extent the accommodation does not pose an undue hardship on the business. If you would like to request an accommodation, or have any questions about your rights and responsibilities, contact your Director of Special Initiatives. This policy is not intended to afford employees with any greater protections than those which exist under federal, state or local law.

Glacier Peak Institute strongly urges the reporting of all instances of discrimination and harassment, and prohibits retaliation against any individual who reports discrimination, harassment, or participates in an investigation of such a report. Glacier Peak Institute will take appropriate disciplinary action, up to and including immediate termination, against any employee who violates this policy